Project Manager

Job Summary The Construction Office Administrator provides administrative and clerical support to ensure smooth daily operations of a construction office. This role coordinates documentation, communication, and office processes while supporting project managers, supervisors, and field staff. Key Responsibilities Manage daily office operations and administrative tasks

Prepare, organize, and maintain construction documents (contracts, permits, submittals, RFIs, change orders)

Answer phones, route calls, and handle correspondence (email, mail, courier)

Schedule meetings, site visits, and inspections

Track project files, drawings, and records (digital and physical)

Assist with payroll, timecards, and expense reports

Process invoices, purchase orders, and vendor payments

Maintain vendor, subcontractor, and client contact information

Support project managers with reports, data entry, and document control

Ensure compliance with company procedures and record-keeping standards

Order office supplies and coordinate equipment or service needs

Required Qualifications High school diploma or equivalent (associate degree preferred)

1–3 years of administrative experience (construction or related industry preferred)

Strong organizational and multitasking skills

Proficiency in Microsoft Office (Word, Excel, Outlook)

Ability to manage deadlines in a fast-paced environment

Strong written and verbal communication skills

Preferred Skills & Experience Familiarity with construction terminology and processes

Experience with construction management or accounting software (e.g., Procore, Buildertrend, Sage, QuickBooks)

Basic knowledge of invoicing, or bookkeeping

Attention to detail and problem-solving skills

Work Environment Office-based with occasional interaction with job sites

Full-time (may require occasional overtime depending on project needs)

Compensation & Benefits Competitive pay based on experience

Benefits may include health insurance, paid time off, and retirement plans