executive assistant

Education:

Bachelor's degree.

Work setting:

Urban area. Rural area. Various locations. Service.

Tasks:

• Establish and co-ordinate administrative policies and procedures.
• Prepare reports and others documents for consideration and presentation to executive committees and boards of directors.
• Analyze incoming and outgoing memoranda, submissions and reports.
• Prepare agendas and make arrangements for committee, board and other meetings.
• Meet with individuals, special interest groups and others to discuss issues and assess and recommend various courses of action based on meetings.
• Liaise with departmental and corporate officials and with other organizations and associations.
• Plan, organize, direct, control and evaluate daily operations.
• Provide customer service.
• Arrange travel, related itineraries and make reservations.
• Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents.
• Manage events.

Computer and technology knowledge:

• Adobe Photoshop.
• MS PowerPoint.
• MS Access.
• MS Excel.
• MS Office.
• MS Outlook.
• MS Word.
• Spreadsheet.

Area of work experience:

• Marketing.
• Sales.
• Tourism.
• Correspondence.
• Project coordination.
• Business administration/management.

Security and safety:

• Criminal record check.
• Driver's validity licence check.
• Credit check.

Transportation/travel information:

• Valid driver's licence.
• Willing to travel.
• Willing to travel regularly.
• Willing to travel for extended periods.
• Willing to travel overnight.
• Travel expenses paid by employer.
• Parking paid by employer.

Work conditions and physical capabilities:

• Fast-paced environment.
• Work under pressure.
• Tight deadlines.
• Attention to detail.

Personal suitability:

• Accurate.
• Dependability.
• Efficient interpersonal skills.
• Excellent oral communication.
• Excellent written communication.
• Flexibility.
• Initiative.
• Organized.
• Reliability.
• Team player.
• Hardworking.
• Quick learner.
• Proactive.

Screening questions:

• Are you available for shift or on-call work?.
• Are you available to start on the date listed in the job posting?.
• Do you have experience working in this field?.
• Do you have the required certifications listed in the job posting?.
• Do you meet the language requirements listed in the job posting for the position (English or French)?.

Employment terms options:

Early morning. Evening.

Experience:

1 year to less than 2 years.

Employment terms options:

• Flexible hours.
• Morning.
• Night.
• To be determined.
• Day.
• Weekend.
• Overtime required.
• Overtime available.

Workplace information:

On the road job.