Office Coordinator

As Datashift grows, our offices in Mechelen, Leuven and Antwerp need someone who makes sure the day-to-day operations simply work: the fleet is sorted, new colleagues receive a warm welcome and get everything they need to hit the ground running, IT requests don't fall through the cracks, and the office itself is a pleasant place to be. We're looking for an Office Coordinator who takes ownership in all of that — practical, proactive, and comfortable ini juggling a list of different priorities. In close callaboration with our HR manager, the Office Coordinator will play a crucial role in ensuring the smooth functioning of our organization.

Your responsibilities

• Facility coordinator of our offices in Mechelen, Antwerp and Leuven. You're the person who makes sure these locations are in order, day in, day out. You keep supplies stocked, arrange small fixes and repairs, and make sure these locations are pleasant, well-organised places to work
• Fleet management, including processing new vehicle orders, handling damage follow-ups, coordinating expert assessments, managing fines and requesting quotations from leasing companies
• Be the contact person for our consultants for support on topics like IT, office, events, …
• Various administrative responsibilities as well as IT-related tasks such as access management and IT equipment administration.
• Managing and scheduling several projects (events, trips, …)
• Contributing to the onboarding of new colleagues
• Thinking along and shaping the process improvements and automations
• Transferring necessary information to the team

Your qualifications

• Bachelor or Masters degree
• 2+ years of experience in an office coordinator or similar role, including an experience in IT and/or fleet management
• Excellent problem-solving skills among which a can-do-mentality and an entrepreneurial mindset are key
• A dynamic, proactive, self-reliant, motivated and versatile person
• Be proficient with office 365
• Proven success in contributing to a team-oriented environment
• Fluent in Dutch and English (knowledge of extra languages is a plus)

Your growth path

• You will be able to have an immediate impact on internal processes and the shape of information flows
• Gradually, you’ll grow towards autonomic ownership in your responsibilities.
• As our company grows and expands, you will evolve more and more towards a leading point of contact for Datashift regarding fleet, IT and office management.

Our offer

• Become part of a highly entrepreneurial, motivated and cohesive team;
• A hybrid working environment that combines regular office presence in Mechelen, Leuven and Antwerp with flexibility to work from home;
• A no-nonsense working environment with a focus on high quality;
• Excellent terms of employment, including fuel card, meal vouchers, net allowances, laptop, mobile phone budget, …
• The opportunity to grow together with Datashift in terms of capabilities as well as financial benefits.

Ready to make an impact?

Are you the Office Coordinator and the driving force behind our daily operations we are looking for? Let’s talk!