Project Coordinator (ARCH/ID)
Description:
At CDH Partners, we know each client's goals are completely unique. That's why we collaborate closely with every client to understand their individual needs and vision – whether it's architecture, interior design, or master planning.
As a nationally recognized, woman-owned design firm, our diverse team of architects, interior designers, engineers, and specialists believes the best solutions emerge when we combine your industry expertise with our design knowledge and creative problem-solving. Our building designs are born from true collaboration – blending your vision with our creative architecture, the latest technology, and comprehensive industry research.
Position Overview
We're seeking a detail-oriented Project Coordinator to play a vital role in ensuring the smooth execution of our design projects. Acting as a central point of contact, you'll manage documentation, track progress, and facilitate effective communication across all stakeholders—including project teams, clients, consultants, and internal departments. This role is essential to maintaining organized workflows, ensuring timely information flow, and keeping projects on schedule and within scope.
What You'll Do
Project Administration & Documentation
Establish and maintain comprehensive project files (digital and physical), ensuring proper organization, version control, and accessibility
Manage project-related correspondence, including modeling, formatting, and distributing letters, memos, and emails
Track and distribute project documents such as drawings, specifications, RFI logs, submittal logs, meeting minutes, and change orders
Maintain and update project schedules, task lists, and deadlines, alerting Project Managers to potential conflicts or delays
Coordinate and prepare project reports, presentations, and proposals as requested by project teams
Assist with contract administration tasks, including tracking project phases, invoicing support, and consultant agreements
Prepare and process project-related expense reports and purchase orders
Meeting Coordination & Communication
Prepare and distribute meeting agendas, take detailed meeting minutes, and ensure action items are documented and followed up on
Organize and maintain contact lists for project teams and external stakeholders
Assist with preparation for client presentations and reviews, including printing, binding, and organizing materials
Support project communication related to architectural and interior design scope
Quality Control & Team Support
Accurately review and update documents, check for completeness, and help maintain version control of project files
Organize files, track project updates, and monitor basic timelines under supervision
Raise coordination issues and participate in resolving routine project challenges
Build rapport with internal colleagues and demonstrate professionalism in interactions with clients and consultants
Requirements:
What We're Looking For
Bachelor's degree in Architecture or Interior Design from an accredited university
1-3 years of experience in architecture, interior design, or related field
Capable of drafting professional emails, summarizing meetings, and sharing information clearly between internal teams, consultants, and clients
Ability to organize files, track project updates, assist in meeting notes, and monitor basic timelines under supervision
Strong attention to detail with ability to accurately review and update documents, check for completeness, and maintain version control
Comfortable asking questions, raising coordination issues, and participating in resolving routine project challenges
Excellent interpersonal skills with ability to build rapport with internal colleagues and demonstrate professionalism with clients and consultants
Strong organizational and time management skills
Effective written and verbal communication abilities
Collaborative team player with reliable work ethic
Desired Qualifications
Pursuit of architectural licensure (AXP hours completion and/or ARE preparation) is highly desirable and encouraged
Self-starter and initiative-taker with proven leadership capabilities
Coachable and open to feedback with commitment to continuous improvement
Actively seeking opportunities for learning and professional development
Previous internship or project coordination experience
Why Join CDH Partners?
Foundation for Growth : This role provides an excellent foundation for future career growth in architecture or interior design, with exposure to the full project lifecycle.
Professional Development : Work on real projects while receiving mentorship and guidance from experienced professionals, with tasks clearly defined and regular feedback provided.
Collaborative Culture : Join a supportive, team-oriented environment where your organizational skills and attention to detail directly impact project success and client satisfaction.
Diverse Projects : Gain experience across various project types and scales, working with talented architects, interior designers, and consultants.
How to Apply
Interested candidates should submit the following:
Current resume
Cover letter describing your interest in CDH Partners and this role
Portfolio (if available)
CDH Partners is an Equal Opportunity Employer committed to creating an inclusive environment for all team members
This position description is meant to describe the general nature and level of work being performed and is not intended to be an exhaustive list of all responsibilities, duties, and skills required. Employment remains on an "at-will" basis.