Purchase Specialist

Your tasks

We are looking for a Purchase Specialist to manage the full purchasing cycle, from receiving purchase requests to sourcing suppliers, negotiating prices and terms, issuing purchase orders and following up until delivery. The ideal candidate has 3 to 5 years of purchasing experience, strong negotiation skills, and the ability to balance cost, quality and delivery time while following company purchasing policies.

Purchasing & Sourcing

• Review purchase requests from departments and check specifications, quantities and budget approval.
• Find and qualify suitable local and international suppliers, and request quotations.

• Prepare comparison sheets covering price, quality, delivery time and payment terms, and recommend the best offer.
• Issue purchase orders in the ERP system in line with approved authority limits.

Negotiation & Supplier Management

• Negotiate prices, payment terms, delivery schedules and warranties with suppliers.
• Maintain the approved supplier list and evaluate supplier performance regularly on quality, on-time delivery, price and service.

• Build good working relationships with suppliers and develop alternative sources for key items.
• Resolve supplier issues such as late deliveries, rejected items and returns.

Order Follow-Up & Coordination

• Follow up on open purchase orders until delivery and keep departments informed.
• Coordinate with the warehouse and quality control on receiving and inspecting goods.

• Work with finance on supplier invoices and payments, and resolve differences between the purchase order, goods receipt and invoice.
• For imported items, coordinate shipping, customs clearance and import documents with freight forwarders and clearance agents.

Inventory & Planning Support

• Work with the warehouse and planning teams to monitor stock levels and reorder points, avoiding both shortages and excess stock.
• Support the annual purchasing plan and purchasing budget.

Reporting & Compliance

• Keep purchasing records and documents complete and well organized.
• Prepare purchasing reports on spending, savings achieved, open orders and supplier performance.

• Follow the company’s purchasing policy, approval limits and code of conduct with suppliers.

Requirements

Education

• Bachelor’s degree in Commerce, Business Administration, Engineering or a related field.
• A procurement certification (e.g. CIPS or CPSM) is a plus.

• 3 to 5 years of experience in purchasing or procurement.
• Experience with both local and international (import) purchasing.

• Experience in a similar industry is a plus.

Technical Skills

• Strong negotiation skills.
• Good knowledge of purchasing procedures, Incoterms and import and customs processes.

• Hands-on experience with the purchasing module of an ERP system (e.g. SAP, Oracle, Odoo, Microsoft Dynamics).
• Good Microsoft Excel skills, including comparison sheets, pivot tables and lookups.

• Good written and spoken English.

Personal Skills

• Attention to detail and accuracy.
• Strong organization and follow-up.

• Integrity and transparency in dealing with suppliers.
• Problem-solving under time pressure.

• Clear communication with internal departments and suppliers.