Senior Administrator
Povinné:Senior
NewLife Preschool Services is childcare with a difference. We cherish and nurture every child to become a happy and confident learner with good character values. We believe that each child is a unique individual, who grows and develops skills through exploring within an educational and play-based curriculum.
We are seeking a dedicated and passionate Senior Administrator to join our team. The Senior Administrator reports to the Childcare Admin Manager and supports finance-related operations, through accurate documentation, timely processing, and effective coordination with internal and external stakeholders.
Responsibilities
Invoicing and Billing
- Support monthly billing for student fees.
- Assist in billing for enrichment programs, field trips, uniforms, etc.
- Handle adjustments due to, but not limited to: GSII, advance payments, credit notes.
- Manage refund processes and documentation.
- Maintain distribution list and perform enrolment reconciliation.
Trade Debt Support
- Collate outstanding payment data from the Finance team.
- Send reminders to parents regarding overdue fees.
- Assist in processing late fee adjustments.
Fund Tracking for Events
- Monitor incoming funds for events and special purposes.
- Generate receipts for incoming funds.
- Create and maintain attendance name lists for event participants
- Generate statement of account for events/fieldtrips etc.
Petty Cash Support
- Collate receipts and consolidate in a report
- Submit report to Finance for claim
Procurement Administration
- Assist in creating new vendor profiles.
- Prepare and submit Purchase Requests (PR).
- Process and submit invoices and supporting documents for payment.
- Support the filing and organization of documents related to procurement activities.
ECDA CMS System Updates
- Maintain and update records in the ECDA CMS system as required.
- Ensure accuracy and timeliness of data entry related to student and financial information.
Requirements
- Minimum Higher Nitec Certificate in Business Administration, Financial Services, or related field.
- At least 2 years of administrative experience in childcare industry preferred.
- Service-oriented with strong interpersonal and communication skills.
- Strong team player who is adaptable to changes
- Proficient in Microsoft Office (Excel, Word, Outlook).
- Familiarity with finance systems and ECDA CMS is an advantage.
Work location
- 1 Woodlands Road, The Tennery (Junction10), #04-02 (S) 677899