Admin

Job Summary

Provide administrative and clerical support to daily office operations, ensuring accurate document management, effective communication with stakeholders, and smooth coordination of schedules and supplies.

Responsibilities

• Support daily office operations by performing general administrative and clerical tasks to maintain workflow efficiency
• Prepare, organise, and maintain company documents, records, and filing systems for easy retrieval and compliance
• Manage incoming calls, emails, and correspondence to facilitate timely communication with internal and external parties
• Assist in preparing quotations, purchase orders, invoices, and delivery orders to support procurement and billing processes
• Coordinate with suppliers, customers, and project teams on administrative matters to ensure smooth project execution
• Maintain accurate employee records, attendance, leave applications, and timesheets to support HR functions
• Assist with worker documentation, site access passes, and permit applications to comply with site regulations
• Arrange meetings, appointments, and operational schedules to optimise team productivity
• Monitor office supplies and coordinate purchasing requirements to prevent shortages and control costs
• Perform data entry, document scanning, and other administrative duties assigned by management to support office functions

Preferred competencies and qualifications

• Minimum GCE 'O' Level, Nitec, or Diploma
• 1–2 years of administrative experience
• Proficient in Microsoft Word, Excel, and Outlook to efficiently manage documents and communications
• Experience in construction or engineering industries is an advantage