ADMINISTRATIVE ASSISTANT

Key Responsibilities

• Provide general administrative and clerical support to ensure smooth office operations.
• Prepare and issue customer invoices, quotations, and other business documents.
• Assist in processing monthly payroll, including verifying timesheets, attendance, overtime, allowances, and salary records.
• Maintain accurate payroll, invoicing, and employee records in accordance with company procedures.
• Perform data entry and maintain filing systems for both physical and electronic documents.
• Coordinate with clients, suppliers, and internal departments on administrative and finance-related matters.
• Handle incoming calls, emails, and correspondence in a professional manner.
• Prepare reports, spreadsheets, and other administrative documents using Microsoft Office applications.
• Schedule meetings, appointments, and maintain office calendars.
• Order and monitor office supplies and ensure proper inventory levels.
• Support HR and Finance with employee documentation, leave records, and other administrative tasks.
• Carry out any other duties assigned by Management.

Requirements

• Minimum Diploma, or equivalent qualification.
• At least 1 year of relevant administrative experience.
• Experience in payroll processing and invoice preparation is preferred.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Good organisational, communication, and interpersonal skills.
• Able to work independently, prioritise tasks, and meet deadlines.
• Meticulous, responsible, and able to maintain confidentiality.

Working Hours

• Monday to Saturday: 8:00 AM – 5:00 PM.
• Must be willing to work overtime, weekends, Sundays, and Public Holidays when required by project schedules and operational needs.

Interested applicants areinvited to submit their resume and relevant supporting documents forconsideration.