Fixed Assets and Inventory Specialist

Position Summary:

The Fixed Asset and Inventory Specialist  is responsible for   maintaining   accurate  fixed asset and inventory records, performing reconciliations, coordinating physical counts, and ensuring proper documentation and internal controls.  

The position requires advanced Microsoft Excel skills,  proficiency  in Microsoft Forms, and preferably hands-on experience with Odoo.    

Key Responsibilities:

Coordinates closely with the procurement team to ensure that all asset deliveries are properly received, inventoried, and distributed or stored properly.  

Maintain  accurate  fixed asset and inventory records, including acquisitions, transfers, assignments, returns, and disposals.  

Manage and reconcile asset and inventory transactions in Odoo.  

Maintain asset registers, tagging records, depreciation schedules, and supporting documentation.  

Coordinate physical inventory counts and investigate discrepancies.  

Reconcile fixed asset and inventory records with the general ledger.  

Develop Excel-based reports, reconciliations, trackers, and dashboards.  

Utilize Microsoft Forms for asset issuance, transfers, returns, acknowledgments, and physical verification.  

Support internal and external audits and  maintain   appropriate documentation .  

Identify  opportunities to improve and automate asset and inventory processes.  

Qualifications :

Education  

Bachelor’s degree in Accounting , Finance, Business Administration, Supply Chain Management, or related field.  

Experience  

More than 2 years of experience in fixed asset management, inventory control, or accounting.  

Experience in asset tracking, reconciliations, and physical inventory counts.  

Odoo experience is highly preferred.  

Able to work independently with minimal supervision.  

Technical Skills  

Advanced to  expert  proficiency  in Microsoft Excel.  

Proficient in Microsoft Forms for asset tracking and data collection.  

Knowledge of fixed  asset  and inventory processes and controls.  

Core Competencies  

Detail-oriented and  accurate .  

Strong analytical and problem-solving skills.  

Organized, proactive, and accountable.  

Strong communication  and coordination skills .  

Key Performance Indicators  

Accuracy of fixed  asset  and inventory records.  

Timeliness of reconciliations and discrepancy resolution.  

Accuracy of physical inventory counts.  

Completeness of asset documentation and tracking.  

Accuracy and reliability of Odoo records and reports.