EPA Co-Ordinator

About the company

Our national training provider deliver apprenticeships and professional qualifications across the UK. Their expertise is underpinned by their Ofsted Grade 2 'Good’ accreditation, and learner-centric delivery is at the heart of our continual operational evolution to ensure their learners receive an outstanding learning journey.

Your tasks

The Exams Coordinator/Administrator plays a crucial role in ensuring the smooth delivery and administration of all assessments across apprenticeship programmes, including preparation for End Point Assessments (EPAs). This role supports compliance with awarding body and regulatory requirements, maintains data accuracy, and ensures apprentices are assessment-ready in a timely and efficient manner.

Assessment Coordination Coordinate all elements of internal and external assessments, including formative and summative assessments, mock assessments, and End Point Assessments

Ensure all assessments and EPAs are scheduled, tracked, and delivered in accordance with apprenticeship standards and EPAO (End Point Assessment Organisation) timelines

Act as the main point of contact for EPAOs, assessors, internal staff, and apprentices regarding assessment logistics

Ensure all learners are registered in a timely manner and systems updated with registration details

Accurately book learner exams with the Awarding Organisation sending out diary invites and information to all parties

Data Management & Compliance Maintain accurate records of learner progress, assessment outcomes, gateway readiness, and certification

Liaise with internal quality assurance (IQA) and delivery teams to ensure assessments meet required standards

Monitor assessment-related compliance with regulatory bodies such as Ofqual, DoE, and awarding organisations

Manage and update systems (e.g., MIS, e-portfolio platforms) to reflect assessment status and gateway progression

Learner & Staff Support Coordinates and manage a team of Invigilators including diaries and examination materials

Receive and store examination papers, ensuring the safe confidential storage of all examination material

Distribution of certificates to learners and/or employers Communicate assessment timelines and requirements clearly to learners and staff

Support learners and staff in understanding EPA processes and documentation, including gateway evidence and preparation materials

Coordinate mock and EPA readiness checks in collaboration with trainers and assessors

Requirements

We would like you to have experience in coordinating exams, assessments, or EPAs within a training or education environment - you will be working alongside the Quality team, delivery team, curriculum and content lead and the SMT

Strong understanding of apprenticeship standards, gateway, and EPA processes.

Excellent organisational and time-management skills High attention to detail and ability to manage multiple tasks simultaneously.

Strong communication and interpersonal skills Proficient in the use of management information systems and Microsoft Office applications

Knowledge of regulatory frameworks (e.g., Ofqual, DoE) Understanding of e-portfolio and learner management systems (e.g., OneFile, Smart Assessor)

A relevant qualification in administration, education, or apprenticeship delivery

What we offer

Buy an additional 3 days annual leave, Appreciation gifts, Referral programme, Work from home/hybrid working

How to apply

To apply for the role of EPA Co-Ordinator please email your cv to

Other

£25k-£28k Permanent Full Time Mainly remote with some HQ visits in Nottingham Benefits include 25 days holiday plus public and bank holidays, Birthday day time off, 3% pension contribution, Health cashplan, Employee discount, Employee Assistance Helpline, Employee Health and Wellbeing support

Tina Lacey Recruitment is a specialist recruitment agency dedicated to the skills training and employability sectors nationwide. We are committed to giving full free pre-interview advice and guidance right throughout the interview process.