Recruiting Coordinator

Reports to : Director of Recruiting

Job Summary : The Recruiting Coordinator will support campus recruiting initiatives that drive Saxbys' talent acquisition efforts on new & existing college campuses. This entry-level role provides vital administrative and logistical support to the Campus Recruiting team while developing fundamental recruiting skills through hands-on training with Campus Recruiters.

What You Will Own

Recruiting & Interviewing: Support the full lifecycle recruiting of our cafe team members for our ELP campus cafes.

Administrative Support: Coordinate the full recruiting lifecycle including candidate communications, interview scheduling, and follow-up. Maintain job postings across various platforms and process candidate applications in the Applicant Tracking System. Track candidate statuses and prepare regular recruiting metrics reports.

Recruitment Marketing: Identify and evaluate on-campus recruitment opportunities, with particular focus on emerging café markets. Research and recommend participation in school events and initiatives that effectively promote employment opportunities to target audiences.

Event Coordination: Assist with planning and executing campus recruiting events, career fairs, and information sessions. Prepare recruiting materials, coordinate logistics, and help maintain a positive brand presence at all recruiting events.

Candidate Experience: Ensure all candidates have a positive experience throughout the recruiting process. Serve as an initial point of contact for candidates, providing timely responses and clear communication about next steps in the hiring process.

Data Management: Maintain accurate and timely candidate data across all systems and trackers. Provide up-to-date information on candidate statuses and generate reports on recruiting metrics as required by the team and leadership.

Who You Will Support

Campus Recruiters: Support efforts to build key university relationships and attract top talent to Saxbys. Assist with screening candidates, scheduling interviews, and coordinating onboarding for new hires. Accompany Campus Recruiters to recruiting events as part of training and development.

Operations and EL&I Teams: Collaborate with Operations and EL&I teams to understand and support hiring needs across multiple regions. Assist with coordinating onboarding logistics for new hires.

What Success Looks Like

100% of administrative tasks completed accurately and on time

Candidates receive responses within 48 hours of application or inquiry

All recruiting events properly staffed and supplied with necessary materials

Recruiting data accurately maintained with weekly reporting

Positive feedback from candidates on their recruiting experience

Where You Excel

Attention to Detail

Organization and Time Management

Interpersonal Communication

Problem Solving and Adaptability

Being a brand ambassador

Curiosity

What You Have Done

0-1 years of experience in an administrative, customer service, or campus ambassador role

Demonstrated organizational skills and ability to manage multiple priorities

Proven success in team environments with excellent communication skills

Experience using Microsoft Office Suite, particularly Excel

Developed professional written and verbal communication abilities

What is Required

Support, exhibit, and promote Saxbys Mission and Core Values in all daily activities.

Travel Requirement % (if 0%, delete)

Valid driver's license if required to drive

Physical requirements:

Able to stand, walk, and smile for extended periods of time

Able to stoop and kneel

Push, pull, lift or carry up to 35 lbs

Ascend or descend ladders, stairs, ramps