Staff Paralegal

Requirements:

• Diploma (D3) in Administration, Secretarial Studies, or a related field. Graduates of Secretarial Academies are encouraged to apply.
• At least 1 year of administrative experience; experience in an intellectual property firm, a law firm, or legal environment is an advantage.
• Strong attention to detail and organizational skills.
• Excellent filing, document management, and record-keeping skills.
• Ability to manage multiple tasks and work effectively under deadlines.
• Good communication and teamwork skills.
• Strong proficiency in Microsoft Office, particularly Excel, Word, and Outlook
• Proficient in spoken and written English.

Responsibilities:

• Maintain and update enforcement case trackers, databases, and reporting systems.
• Organize and maintain evidence and supporting materials relating to during investigations and enforcement actions.
• Prepare periodic case status updates and administrative reports.
• Assist in preparing invoices and tracking expenses and disbursements relating to enforcement matters.
• Coordinate documents, information, and case updates among team members and external service providers.
• Monitor workloads, identify urgent matters, and assist in prioritizing tasks.
• Provide timely reminders regarding deadlines, hearings, meetings, and follow-up actions.
• Assist with other administrative requirements as needed.

Skills: Administration, Google Docs, Secretarial Skills, Microsoft Office, Microsoft Outlook, Scheduling, Communication Skills, Microsoft 365, Google Sheets, Organizational Skills