Executive Personal Assistant

For one of our clients, we are looking for an experienced Executive Personal Assistant to provide comprehensive personal and operational support to a senior business executive. This is a highly trusted, hands-on role with broad responsibility for managing the executive’s day-to-day personal affairs and ensuring that a wide range of tasks, arrangements and ongoing needs are handled seamlessly. The role goes well beyond traditional administrative support. It requires someone who can take full ownership, manage multiple moving parts simultaneously and anticipate needs.

Key Responsibilities

• Managing a complex personal calendar, meetings, appointments, reminders and daily schedule
• Maintaining and managing multiple ongoing tasks, proactively following up and ensuring completion
• Handling personal administration, bills, payments and various day-to-day arrangements
• Coordinating travel, transportation and related logistics
• Managing household-related matters and coordinating with household staff, cleaning services, suppliers and other service providers
• Coordinating vehicle maintenance and other ongoing personal arrangements
• Managing recurring orders, purchases and preparations for weekends, holidays and special occasions
• Managing gifts and arrangements for holidays, events and special occasions
• Coordinating and following up on matters related to philanthropic activities
• Managing and overseeing administrative support staff
• Coordinating meeting logistics and ensuring appropriate preparation
• Communicating with a wide range of external parties, institutions and service providers
• Working in both Hebrew and English as required

We are looking for someone who naturally takes ownership, stays several steps ahead and knows how to make things happen quietly and efficiently. This is a role for a person who understands that no detail is too small when the responsibility is to ensure that everything runs smoothly.

Location: Tel Aviv. Full-time position with overtime availability.

• At least 5 years of proven experience as an Executive Personal Assistant, Private PA, Executive Assistant or in a comparable high-trust role
• Demonstrated ability to take end-to-end ownership of multiple personal and operational matters
• Exceptional organizational skills, attention to detail and follow-through
• Strong prioritization skills and the ability to manage multiple tasks and stakeholders simultaneously
• High level of initiative, resourcefulness and problem-solving ability
• Strong service orientation combined with excellent judgment and professional maturity
• Ability to work effectively in a fast-paced environment with changing priorities
• High proficiency in English
• Absolute discretion, reliability and integrity
• Sensitivity and adaptability when working within a private and family environment
• Willingness to handle a broad range of responsibilities, from complex coordination to everyday practical matters

בלחיצה על שליחת קורות החיים, אני מאשר/ת כי קראתי את מדיניות הפרטיות, ומסכים/ה לכך שקורות החיים שלי יישמרו במאגר חברת פיבוט משאבי אנוש בע״מ. ידוע לי כי אני רשאי/ת לבקש עיון, תיקון או מחיקה של המידע בכל עת