Executive Assistant to the CEO & Office Manager
Accountabilities: The Executive Assistant of the CEO & Office Manager will support executive priorities while overseeing office operations and fostering collaboration among administrative teams. Key responsibilities include:
Manage a complex executive calendar, ensuring time is aligned with strategic priorities, leadership commitments, and organizational objectives.
Proactively organize schedules to protect time for strategic planning, relationship building, leadership activities, and important engagements.
Prepare and edit executive communications, presentations, reports, meeting materials, talking points, and supporting documentation.
Coordinate internal and external meetings, leadership events, conferences, community visits, and stakeholder engagements.
Manage travel arrangements, itineraries, logistics, accommodations, transportation, and meeting preparation for executive activities.
Track executive commitments, strategic initiatives, action items, and follow-up activities to ensure timely execution.
Conduct research, manage special projects, and handle confidential information with professionalism and discretion.
Act as an ambassador for leadership values by promoting a collaborative, welcoming, and high-performing workplace culture.
Oversee daily office operations, including coordination with building management, vendors, and service providers.
Supervise and support reception operations, ensuring a professional and positive experience for employees, visitors, and partners.
Provide informal leadership and guidance to executive support professionals by encouraging collaboration, sharing best practices, and improving administrative workflows.
Requirements:
The ideal candidate brings strong executive support experience, excellent organizational abilities, and the confidence to collaborate with senior leaders and diverse stakeholders. Required qualifications and skills include:
Bachelor’s degree preferred, or an equivalent combination of education and professional experience.
5+ years of progressive executive support experience, including direct support for a CEO, President, Founder, or senior executive.
Proven ability to manage complex calendars, competing priorities, sensitive information, and confidential matters.
Advanced proficiency with Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
Exceptional written and verbal communication skills with the ability to interact professionally with executives, board members, employees, and external partners.
Strong project management, strategic planning, and problem-solving skills with a proactive approach to anticipating needs.
Demonstrated ability to prioritize effectively, influence without authority, and drive execution across multiple initiatives.
Strong leadership and organizational skills with the ability to coordinate teams and improve operational processes.
High level of professionalism, discretion, adaptability, and attention to detail.
Benefits:
The role offers a competitive compensation package and benefits designed to support employees professionally and personally, including:
Annual salary range of $90,000–$120,000 USD.
Competitive compensation based on experience, qualifications, location, and role-related factors.
Health, vision, and dental insurance options.
Retirement savings plans.
Tuition reimbursement opportunities.
Employee assistance programs and wellness resources.
Opportunities for professional development and career growth.
A collaborative and inclusive workplace focused on meaningful impact and employee success.
How Jobgether works: We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best! Why Apply Through Jobgether?
Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.
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