Office Administrator

JOB SUMMARY:

The Office Administrator will be involved in Managing day-to-day Office Operations, Coordinating Administrative tasks and ensuring Office runs smoothly.

KEY TASKS & RESPONSIBILITIES:

• Maintains a good and organized office environment ensuring cleanliness and monitors the maintenance work schedule by ensuring that the office premises & equipment is well maintained.
• Oversee daily Operations and ensure compliance with policies and maintaining records.

• Prepare Bid documents as per Bid requirements and forward them to the Operations Manager for approval as per the set deadlines.
• Ensure time management while at work by prioritizing tasks, set deadlines and delegate responsibilities.

• Scheduling meetings and appointments, and updating calendars
• Answering phone calls and respond timely to requests for quotations from Customers.

• Ensure all orders are dispatched and delivered as per agreed timelines.
• Prepare invoices for orders dispatched and register them in the supplier records Book.

• Maintains an up -to-date inventory of office equipment.
• Organise meetings and special functions at the Office.

• Exercises good time management skills by maintaining an up- to date arrival schedule.
• Attending to any other matters as may from time to time be delegated by the Manager or immediate Supervisor

Minimum Qualifications

• BA Degree in BBA, Secretarial Studies or other related discipline
• 2 years’ experience in Office Management.

KNOWLEDGE, SKILLS AND ABILITIES

• Proven ability to deal with confidential matters and with discretion.
• Self-motivated and highly organised, detail oriented, accurate, thorough, and able to monitor work for quality.

• Must be organized and able to multi-task and keep calm under pressure.
• Must be adept at problem-solving, including being able to identify issues and resolve them in a timely manner

• Must possess strong interpersonal skills, demonstrating professionalism in all dealings with staff.
• Must have excellent communication skills both written and verbal.

• Must be able to prioritize and plan work activities as to use time efficiently
• Ability to manage assigned tasks in an assertive, efficient and timely manner

• Must be dependable, able to follow instructions, respond to Management direction, and must be able to improve performance through Management feedback
• A self-starter, able to demonstrate high levels of initiative and motivation, but also work closely with other team members, displaying trust and loyalty.

How to Apply:

All applications will be received and reviewed through the BrighterMonday Portal by clicking on the 'Apply Here' section