Project Coordinator
Freightserve recruitment are looking to recruit an Project Coordinator for a well-established Freight Forwarder based in the Sunbury-on-Thames area.
The successful candidate will work closely with the Projects Director and senior members of the Projects Division, initially providing operational and administrative support while receiving training in project cargo planning and execution.
The role will develop into managing specialist shipments involving out-of-gauge (OOG), breakbulk, heavy-lift, RoRo and other complex international cargo movements.
Key Responsibilities:-
- Contact shipping lines, hauliers, overseas agents and specialist logistics suppliers to obtain freight quotations.
- Prepare and distribute requests for quotations (RFQs).
- Follow up with suppliers and negotiate competitive freight rates.
- Assist the Projects team with comparing supplier quotations, transit times and logistics solutions.
- Maintain accurate quotation records and assist with preparing customer quotations.
Project Planning & Administration:-
- Provide day-to-day administrative and operational support to the Projects Division.
- Assist with developing logistics plans, including transport routes, equipment requirements and shipping arrangements.
- Coordinate with international agents, ports, shipping lines and specialist transport providers.
- Maintain project files, documentation, schedules and costing records.
- Assist senior team members with planning complex cargo movements.
Project Operations:-
- Coordinate the operational execution of projects once awarded.
- Arrange transport bookings, shipping documentation and international freight movements.
- Monitor shipments from collection through to final delivery.
- Communicate with customers, suppliers and overseas agents to provide shipment updates.
- Identify potential delays or operational issues and assist with finding solutions.
- Support shipment costing, invoicing and project close-out.
Essential Requirements:-
- Previous experience working within general freight forwarding operations.
- Strong understanding of sea freight, including import/export procedures, bookings and shipping documentation.
- Confident communicating with shipping lines, suppliers and international agents.
- Good organisational skills and attention to detail.
- Ability to manage multiple tasks and work to deadlines.
- A proactive attitude and willingness to learn specialist project logistics.
Working Hours:
- Monday to Friday, 09:00 – 17:30.
- Office-based position.
- Occasional working-from-home days may be approved when required.
As an agency we are fast becoming the number one Freight specialist in the UK. We have a fast growing reputation with most Freight related companies. Freightserve has been established since 1992 working within the Freight Forwarding and Shipping industry.