Front Desk/Administrative Officer

Your tasks

The Front Desk Officer/Administrative Assistant will be responsible for the efficient running of reception operations. The candidate will provide administrative and logistical support across the departments and coordinate the maintenance and supervision of company-owned and affiliated properties within Lagos.

Front Desk Operations

• Reception Management, greet and welcome visitors in a professional and friendly manner.
• Ensure all visitors are recorded, and notify/confirm with the relevant department or executive before granting them access.
• Answer, screen, and forward incoming phone calls, taking messages when necessary.
• Provide basic and accurate information, in-person and via phone calls/emails to clients and visitors.
• Assist with various administrative tasks, including data entry, photocopying, filing, and managing office supplies.
• Manage and maintain the meeting room schedule, ensuring all bookings are logged and conflicts are resolved.
• Assist in planning and organizing company events and functions as directed.
• Provide administrative support to Attarhi’s sister companies and affiliated entities in Lagos as assigned.

Petty Cash Management · Process and manage petty cash transactions.

• Maintain accurate records and receipts for all petty cash expenses and regularly reconcile petty cash balances.

Courier/Mail Dispatch · Coordinate and manage courier services for dispatching and receiving documents and packages.

• Track to ensure timely delivery and receipt of courier items.
• Accurately document the receipt and dispatch of all documents and packages.

Stationery and Supplies Management · Order and distribute office stationaries, and supplies as needed.

• Monitor and accurately record inventory levels to avoid shortages.
• Source cost-effective supplies and manage budgets.

Vehicle and Logistics Planning

• Assist in planning and coordinating logistics for company vehicles.
• Coordinate and facilitate the maintenance of the company fleet of vehicles, ensuring they are in optimal condition.
• Track and maintain accurate records of all maintenance and cost.

Utilities Management

• Monitor and ensure prompt payment of utilities such as telephone, DSTV, electricity, etc.
• Liaise with utility service providers to address any issues and negotiate service agreement.

Office and Property Coordination

• Oversee maintenance and repairs of office equipment, facilities, and official vehicles.
• Ensure timely renewal of vehicle documents and driver licences through registered vendors.
• Supervise the routine maintenance and servicing of office generators.
• Ensure regular electricity purchase and DSTV subscription renewal for the office.
• Serve as a focal point for Security Guards, maintaining schedules, discipline, and performance tracking.

Staff Support

• Provide uniforms and other working tools to staff as applicable, ensuring they have the necessary resources to perform their duties effectively.
• Process company phones and IDs for new staff, ensuring they are fully equipped from day one.

Other tasks as may be assigned.

Requirements

Education and Experience

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum of 1-2 years of proven experience working in a fast-paced, high-demand environment.

Technical Expertise

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Knowledge of CRM tools.

Skills and Competencies

• Strong organisational and time management skills, with the ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and confidentiality.
• Proactive problem-solving skills with keen attention to detail.
• Strong interpersonal skills to engage with stakeholders at all levels.

Personal Attributes

• Results-driven and proactive with a positive attitude.
• Adaptable, resilient, and able to work under pressure.
• Loyal, trustworthy, and able to maintain strict confidentiality.
• Collaborative, approachable, and a natural relationship builder.

Other

About the job · Position: Front-Desk/Administrative Officer · Location: Lagos *Wok Type: On-Site Submission Email:** hr@attarhi.ng