Admin and Liaison Officer (Facilities & Office Operations)

About the Role You will be the person who keeps our workplace clean, safe, compliant, and ready for employees. You will be the main contact for building administration, contractors, vendors, and government offices such as LGUs, and you will support our senior leadership by setting up their meetings and tracking their action items.

What You Will Do:

Office and facilities operations

Run daily workplace operations, including cleanliness, safety, supplies, and repairs

Manage preventive maintenance and track facility concerns until they are resolved

Implement and sustain 5S workplace standards and ISO-aligned processes

Liaison, permits, and office setup

Liaise with building administration, contractors, and vendors on day-to-day facility needs

Liaise with government offices, such as LGUs, to secure permits and keep compliance documentation in order

Support office openings and expansions, including site due diligence, fit-out tracking, and readiness checks

Keep compliance documents and operational trackers organized and audit-ready

Executive meeting support (part of the role)

Set up management committee and department head meetings: scheduling, rooms, calls, materials, food, and drinks

Take notes in executive meetings, prepare minutes, and follow action items through completion

Coordinate visitor schedules and on-site arrangements

What You Need:

Any bachelor’s degree (equivalent experience is considered)

At least 3 years of experience in facilities coordination, workplace operations, or office administration

Experience working with building management and vendors

Experience liaising with government offices, such as LGUs, for permits

Strong organizational, communication, and problem-solving skills

Proficient in Microsoft Office

Nice to Have

Experience opening or expanding office spaces in the Philippines

Hands-on experience with 5S and familiarity with ISO-compliant documentation

Experience preparing meeting minutes and tracking action items for senior leaders

Background in outsourcing, engineering, technology, construction, or multinational companies

Your First 90 Days

30 days: Learn our operations, vendors, and compliance requirements, and meet building administration and vendors

60 days: Improve preventive maintenance and request tracking, and strengthen 5S standards

90 days: Run workplace operations independently with audit-ready documentation