Marketing Proposal Coordinator

Are you a highly organized storyteller who thrives in a fast-paced, collaborative environment? Valdes is looking for a Marketing Proposal Coordinator  to play a pivotal role in driving the firm's continued growth across our Buildings, Transportation, Survey, and Water markets. In this highly visible position, you'll collaborate with technical experts, project managers, and business development leaders to develop compelling proposals that help secure transformative public infrastructure projects. From RFQs and RFPs to Statements of Qualifications and strategic pursuit materials, you'll lead the coordination, development, and delivery of high-quality submissions that showcase the expertise and innovation of our multidisciplinary teams. This is an excellent opportunity for someone who enjoys managing complex projects, crafting persuasive content, and making a measurable impact on the success of a growing engineering and architecture firm. If you're energized by deadlines, teamwork, and the opportunity to contribute to projects that strengthen communities, we'd love to hear from you.

Responsibilities Work with Vice President/Directors to produce responses to RFPs/RFQs, proposals, presentations, statement of qualifications, and other marketing collateral

Organize the pursuit process and lead the generation of responses for public sector client RFQs/RFPs from beginning to end

Maintain a marketing/business development calendar for industry and related events

Maintain collateral Library, including resumes, project sheets, project lists, capabilities, and photography images

Attend pre-proposal meetings, industry events, or walk-throughs as required

Assist in other miscellaneous tasks, such as creating visual collateral, organizing the holiday card list, and helping with conference presentation decks

Maintain selection databases, including reviewing and summarizing long-range plans such as IDOT’s Multi-Year Plan

Facilitate a formal Go/No-Go process for each pursuit

Create social media postings for LinkedIn

Interfacing with project managers for project information and resume updates

Assist with the creation of Valdes website content related to the public sector

Qualifications Bachelor’s degree in writing, marketing, communications, journalism, public relations or related field

Minimum of 3 years of experience leading the proposal preparation process, preferably in the architecture and engineering industries

Comfortable with leading and driving the response generation process and with collecting/gathering/organizing/formatting required information from other team members

Must possess exceptional interpersonal and organizational skills

Must be able to work in the US without sponsorship now or in the future

Technical Competencies Extensive experience preparing SF330 forms for Federal Government projects and CDB330 forms for the state of Illinois pursuits

Extensive experience preparing documentation for IDOT, Illinois Tollway, and other transportation-related clients

Experience with E-Builder, EPAS, and CDB 330 is highly preferred

Strong graphic capabilities

High proficiency in Adobe InDesign

Proficiency in Microsoft Office, Photoshop, and other publishing and graphic design programs