Executive Assistant and Office Manager
Executive Assistant and Office Manager
About Solstice Solstice is redefining how life sciences organizations commercialize their therapeutics. We are building a commercial engine that enables pharmaceutical marketers to launch campaigns at unprecedented speed.
Why Join Us:
- Rapid Growth: Work alongside a team collaborating with 50+ pharma brands and experiencing exceptional momentum.
- Cutting-Edge Technology: Be at the forefront of new frameworks and advanced technology, including AI, to innovate pharmaceutical marketing.
- Elite Team: Our investors and founders are scaling an expert team of engineers and operators passionate about building something exceptional.
Role Overview We are seeking a highly organized Executive Assistant and Office Manager who will play a critical role in supporting our leadership team and ensuring smooth office operations. This is a cross-functional position requiring exceptional multitasking, communication, and problem-solving skills. You'll have an opportunity to influence office culture, support executive priorities, and contribute to our dynamic, fast-paced startup environment.
Key Responsibilities
- Provide high-level administrative support to company executives, including calendar management, travel planning, meeting coordination, and correspondence.
- Serve as the point of contact for office management, overseeing facilities, supplies, vendor relationships, and office events.
- Lead and organize logistics for internal meetings, team offsites, and company-wide events.
- Support new hire onboarding and ensure a seamless experience for all team members.
- Manage confidential information with integrity and discretion.
- Drive process improvements for office administration, enhancing efficiency and consistency as the company grows.
- Assist with special projects and other tasks as required to support the executive team and maintain a productive work environment.
Candidate Requirements
- Minimum 3 years of experience as an executive assistant, office manager, or similar administrative role in a fast-paced environment.
- Exceptional organizational skills, attention to detail, and a proactive approach to problem-solving.
- Strong written and verbal communication skills.
- Experience managing multiple priorities and navigating ambiguity.
- Ability to maintain confidentiality and exercise sound judgment.
- Proficiency with productivity tools (G Suite, Slack, calendar management software, etc.).
- Track record of building effective workflows and improving office processes.
- Team player who thrives in a collaborative, high-velocity setting.
Benefits
- Health, dental, and vision insurance
- Ground-floor equity opportunity
- Flexible PTO
- 401(k)
- Visa sponsorship (O-1, H-1B, TN) available
- Professional growth stipend
- Relocation support
- Competitive NYC compensation package, reflecting experience and ownership level
Compensation
$100-150k
Join us at Solstice and help shape the future of pharmaceutical commercialization in a supportive, fast-growing, and high-impact company culture.