Office Assistant

JOB TITLE: Office Assistant (Admin, Events & Creative Support)

DEPARTMENT: Administration / Operations LOCATION: Jurong East REPORTS TO: Office Manager TYPE: [Full-Time / Part Time]

About the Role

Are you an organized multitasker with a knack for creativity? We are looking for a proactive and versatile Office Assistant to be the face of our company and the backbone of our daily operations.

This is not your average admin role. While you will handle traditional reception and clerical duties, you will also play a key role in our digital presence by assisting with content creation. If you are tech-savvy, love interacting with people, and have an eye for social media trends, we want to hear from you.

Key Responsibilities

Front Desk & Customer Experience

• Reception Duties: Serve as the primary point of contact for the office, greeting guests, answering phone calls, and managing general inquiries with a professional and welcoming demeanor.
• Customer Engagement: Manage appointment setting and scheduling for clients, ensuring accurate calendar management and timely reminders.
• Product Preparation: Prepare and organize products for customer use/demonstrations, ensuring all materials are presentable and ready for client interaction.

Meeting & Event Coordination

• Room Scheduling: Manage the booking and scheduling of meeting rooms, ensuring no conflicts and that all bookings are logged accurately.
• Room Preparation: Prepare meeting rooms for training sessions, sales presentations, and other internal or client-facing events. This includes arranging seating, setting up AV equipment (projectors, screens, videoconferencing tools), and ensuring the space is clean and presentable.
• Material Setup: Distribute necessary materials such as handouts, brochures, and product samples prior to meetings and presentations.
• Post-Meeting Reset: Ensure meeting rooms are restored to their standard setup after each use, ready for the next booking.

Digital & Creative Support

• Content Assistance: Assist the marketing team in taking and editing short-form videos for social media platforms (e.g., Facebook, Instagram, TikTok, LinkedIn).
• Social Media Posting: Draft, schedule, and publish articles and updates across our social media channels.
• Brand Consistency: Ensure all digital content aligns with our company’s brand voice and aesthetic.

General Administration

• Maintain a tidy and organized office environment.
• Manage incoming/outgoing mail and courier services.
• Assist with basic data entry and filing as needed.

Requirements & Qualifications

• Experience: Previous experience in a receptionist, administrative, or customer service role is preferred.
• Tech Proficiency: Comfortable using Microsoft Office(Word, Excel, Outlook). Familiarity with AI tools is a plus.
• Creative Skills: Basic knowledge of video editing software (e.g., CapCut, Canva, etc) and photo editing.
• Soft Skills:
• Excellent verbal and written communication skills in English & Mandarin.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize in a fast-paced environment.
• A proactive attitude and a willingness to learn.

Why Join Us?

• Competitive salary and benefits package
• Opportunity to develop a variety of skillsets &knowledge
• Friendly and supportive team culture
• Promotional opportunities as we are a young and dynamic company looking to expand into Asian markets.

How to Apply

If you are ready to take on a dynamic role that blends organization with creativity, please submit your resume, your expected salary and a brief cover letter to HR@skbiosciences.com.sg.Also state if you are looking for Full / Part Time. We regret to inform that we can accept applications from Singaporeans / PR / LTVP+ Holders only.

We look forward to hearing from you!

Sheng Kang BioSciences Pte Ltd is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.