Billing Analyst

Chart Your Journey at Secretariat

From a collaborative culture to teammates who will always be by your side, find a career that will grow with you. Deliver your impact at Secretariat.

Secretariat is your source for independent expert advisory services. Secretariat specializes in international arbitration, general commercial arbitration/litigation, forensic accounting, economic damages, construction, and government contracting. Secretariat’s experts maintain integrity, quality, and objectivity when solving complex disputes, delivering detailed analyses, and articulating meaningful results in a clear and concise manner.

We are looking for a Billing Analyst to join our rapidly growing global firm in Chicago, IL or Houston, TX. This person will be responsible for coordinating all client invoicing activity in a timely and accurate manner, globally.

RESPONSIBILITIES

Prepare, compile and distribute monthly bills to clients for services provided, in a multi-entity, multi-currency, global environment

Review contracts and engagement letters to verify client guidelines, billing rates, fee arrangements and other details

Track all invoice activity in relevant systems. Maintain accurate records and management reports

Communicate clearly and succinctly with clients, vendors, and business leaders including Managing Directors, CFO and accounting team

Review accounts and balances, identifying any potential inconsistencies

Accurately input incoming payments and revise open invoices as required by the business

Assist with A/R reporting and collections as needed

Issue credit memos as needed

Account for discounts, split billing and other unique billing situations

Set up new clients and engagements in accounting system

Provide timely solutions and answers as issues or questions arise

Assist other members of the Finance & Accounting team in preparation for close, audits, board meetings, and other events

QUALIFICATIONS

2-3+ years of professional work experience in cash application and collections

Undergraduate or Associates degree in Accounting or Finance preferred

Strong knowledge of accounts receivable function and standards

Attention to detail and ability to perform data entry with a high degree of accuracy

Strong Microsoft Office skills (e.g., Word and Excel)

Experience working with enterprise financial applications – Workday preferred

Strong communication skills / customer service mindset

Comfortable working within deadlines and timelines

Willingness to adapt and adopt new processes and functions

Outstanding written and oral communication skills, ability to express complex situations clearly and succinctly

Prior experience in a similar role within a professional services business is required, preferably within a law firm

Familiarity with Time & Expense contracts, percentage billing, and billing multiple parties on a single invoice highly preferred

Authorized to work in the US with no need for sponsorship in the future

At Secretariat, we believe in pay transparency and equity. Compensation for this role will be based on a variety of factors, including experience, skills, and location. Further details will be provided during the hiring process.

Pay Transparency $60,000 — $75,000 USD

A rewarding career above all

There are a lot of fine consulting firms out there. But when everything is on the line, it takes a unique combination of skill and savvy to succeed under pressure.

Our culture and people are driven by passion, pride, and performance. Passion for the clients we serve, the work we deliver, and the communities we live in. Pride in our cohesive team recognized for excellence and trusted to perform in the most challenging situations. And our track record of outstanding performance across all of our disciplines speaks for itself.

Our people are motivated to be the best in everything they do – from our approach to making the complex simple to the way we mentor our up-and-coming talent to become trusted experts early in their careers.

To learn how Secretariat collects, uses, and protects your personal information during the recruitment process, please review our Privacy Policy