Key Responsibilities
Accounting & Financial Management
Manage QuickBooks including:
Entering and tracking Accounts Payable (AP) invoices
Maintaining customer and employee records
Generating invoices and managing estimates
Oversee Accounts Receivable (AR) including collections and follow-ups
Execute daily bank account management across operating and payroll accounts
Perform monthly reconciliations and assist with financial close
Prepare and manage:
Expense reports
Commission reports
Payroll support documentation
Support budgeting and forecasting efforts
Assist with monthly and ad hoc financial reporting
Accounts Payable & Cash Management
Process vendor payments (ACH, checks, etc.)
Manage and reconcile company credit card accounts
Track expenses
Process payments
Organize statements
Manage recurring subscription payments
Operational & Administrative Support
Manage insurance policies
Oversee company vehicles :
Maintenance coordination
Registration and insurance tracking
Handle mail processing and physical record keeping
Manage telecom accounts
Track and manage subscriptions
Coordinate travel arrangements for staff
Process & Business Support
Assist with:
Customer onboarding in QuickBooks and internal systems
Monitoring AP/AR workflows and identifying discrepancies
Expense tracking tied to customer billing
Liaison to Render Head office in (Melbourne, Australia)
Support leadership with:
Financial insights
Process improvements
Data organization and reporting
Qualifications
3+ years of experience in bookkeeping, accounting, or finance
Solid understanding of:
AP / AR processes
Bank reconciliations
Financial reporting
Proficiency in Excel (pivot tables, data organization)
High attention to detail and strong organizational skills
Ability to manage multiple responsibilities across finance and operations
Preferred (Nice to Have)
Experience supporting a small to mid-sized business
Strong experience with QuickBooks (required)
Familiarity with SaaS/subscription-based billing environments
Exposure to tools like Salesforce, Expensify, or time-tracking systems
Experience with budgeting and forecasting
What Success Looks Like
Financials are accurate, timely, and reliable
Cash flow and payments are consistently managed without issue
Leadership has clear visibility into financial performance
Internal processes run smoothly with minimal oversight