Warehouse Administrative Assistant (IPS Industries Inc.)

About IPS Industries, Inc. Since 1985, IPS Industries has been a leading global manufacturer in the packaging industry. With three strategically located distribution centers nationwide, we serve a wide range of industries, including retail, hospitality, healthcare, and more. Headquartered in Cerritos, CA, IPS is minority-owned and committed to innovation, sustainability, and customer-focused solutions.

Position Summary We are seeking a motivated and detail-oriented Inbound Receiving & Warehouse Administrative Lead to join our Carrollton, TX team. This role combines warehouse leadership with administrative support, ensuring the smooth flow of inbound shipments, accurate inventory control, and efficient communication between departments. The ideal candidate has experience in warehouse receiving, inventory management, and administrative coordination, with strong organizational and communication skills.

Key Responsibilities

Inbound Operations Schedule and coordinate full truckload (FTL) and container inbound shipments into the distribution center (DC)

Oversee unloading, receiving, and quality control of inbound shipments with support from lumpers and forklift drivers

Ensure timely and accurate counting, verification, and palletizing of products according to specifications

Print packing lists, apply pallet labels, and update product locations in the Navision ERP system

Enforce quality control standards for all inbound goods

Administrative & Warehouse Support Prepare and maintain shipping and receiving documentation, including packing lists, picking tickets, and bills of lading

Serve as a liaison between warehouse staff and other departments, handling inquiries from customers, suppliers, and internal teams

Organize and maintain physical and electronic records related to warehouse operations

Assist with planning and execution of cycle counts and inventory audits

Support warehouse staff with repacking, handling, and verifying items as needed

Contribute to process improvements by identifying opportunities to increase efficiency

Requirements High school diploma or equivalent (preferred)

Proven experience in warehouse receiving, inventory management, or warehouse administration

Strong organizational, multitasking, and time management skills

Excellent written and verbal communication skills; bilingual (English/Spanish) preferred

Familiarity with ERP systems (Microsoft Dynamics Navision preferred)

Proficiency with Microsoft Office Suite, especially Excel

Ability to work in a fast-paced environment and lift up to 25 lbs when assisting warehouse staff

Strong leadership, problem-solving, and teamwork abilities

Customer service experience (preferred)

Benefits Competitive hourly compensation

401(k) retirement plan

Paid vacation and sick leave

Medical, dental, and life insurance

Performance-based raises to recognize your contributions