PROCUREMENT ADMIN

Job Summary

The Procurement Admin supports the procurement function for ongoing construction/facade projects, handling sourcing, quotations, purchase orders, and supplier/subcontractor coordination, while providing general administrative support to the QS team.

Key Responsibilities

• Source and obtain quotations from suppliers and subcontractors for materials, equipment, and services required for projects.
• Compare quotations and prepare comparison sheets to support cost-effective purchasing decisions.
• Prepare, issue, and track purchase orders (POs), ensuring accuracy of quantities, pricing, and delivery timelines.
• Liaise with suppliers and subcontractors to confirm order details, delivery schedules, and resolve any discrepancies.
• Maintain and update supplier/subcontractor database, including pricing records, contact details, and performance history.
• Follow up on outstanding deliveries, invoices, and payment matters with suppliers and subcontractors.
• Support price negotiations with vendors under the guidance of the QS Manager.
• Assist in preparing procurement-related documentation for tenders and cost estimates.
• Maintain proper filing (digital and physical) of quotations, POs, delivery orders, and invoices for audit and reference purposes.
• Perform other administrative and procurement-related duties as assigned.

Requirements

• Diploma or higher in Quantity Surveying, Building, Business Administration, or related field.
• 1–3 years of procurement or purchasing experience, preferably within the construction industry (fresh graduates may also apply).
• Proficient in MS Excel and MS Office.
• Good negotiation skills and attention to detail when handling pricing and quantities.
• Organized, able to manage multiple suppliers/orders and meet deadlines.
• Good communication skills to liaise with suppliers, subcontractors, and internal teams.