convert them into official Purchase Orders (POs), and issue them to suppliers.
Sourcing & Quotations: Search for new suppliers, request Quotations (RFQs), and evaluate them based on price, quality, payment terms, and delivery schedules.
Negotiation: Negotiate commercial terms, pricing, discounts, and payment methods with suppliers to achieve optimal value for the company.
Tracking & Follow-up: Monitor order statuses, shipping, and delivery timelines to ensure timely receipt of goods and services.
Vendor Management: Maintain and update the supplier database, and periodically evaluate vendor performance regarding quality, delivery, and pricing.
Internal Coordination: Coordinate closely with the warehouse/inventory team to ensure incoming shipments are thoroughly inspected and matched with technical specifications.
Financial Processing: Review and reconcile supplier invoices against purchase orders and receiving notes before forwarding them to the finance department for payment processing.
Reporting: Prepare periodic reports on purchasing activities, cost trends, and department budgets for management review.
Requirements
Accounting, or a related field.
Experience: 2 to 3 years of hands-on experience in a procurement or purchasing role (industry-specific experience is a plus).
Technical Skills:
Proficiency in ERP systems and procurement software.
Strong skills in Microsoft Excel for data analysis and price comparison.
