Administrative Executive
We are looking for a detail-oriented and responsible Administrative Executive to support our daily administrative, accounts, and Work Permit-related matters . The role involves handling financial documentation, maintaining proper records, and managing Work Permit applications and administration for our foreign workers.
Key Responsibilities
- Handle Work Permit applications, renewals, cancellations and related submissions
- Monitor Work Permit expiry dates and ensure timely renewals
- Assist with MOM-related documentation and online submissions
- Coordinate workers’ medical examinations, insurance, security bond and other Work Permit requirements
- Maintain accurate records of foreign workers’ Work Permit and employment documents
- Keep track of workers’ personal particulars and ensure records are updated
- Liaise with relevant parties regarding Work Permit and worker administrative matters
- Prepare and issue invoices, quotations and receipts
- Assist with accounts payable and accounts receivable (AP/AR)
- Verify invoices and supporting documents before submission
- Maintain proper records of financial transactions
- Perform general administrative duties, including filing, data entry and document management
- Coordinate with internal teams for billing and documentation updates
- Support other ad-hoc administrative duties when required
Requirements
- Diploma in Accounting, Business Administration or a related field
- Prior experience in an administrative/accounts role preferred
- Experience handling Singapore Work Permit applications and MOM-related matters is preferred
- Familiar with Work Permit application, renewal and cancellation processes
- Basic knowledge of accounting, including AP/AR and invoicing
- Proficient in Microsoft Excel and Microsoft Office
- Detail-oriented, organised and comfortable working with numbers
- Able to handle confidential employee and company information responsibly
- Able to work independently and manage multiple deadlines
Location: Singapore Employment Type: Full-Time
Interested candidates may apply by submitting their updated resume , along with their expected salary and availability .