Director of Finance and Operations

Accountabilities Manage the organization’s relationship with its professional employer organization, including payroll, benefits, paid time off tracking, performance reviews, onboarding, and offboarding.

Maintain and improve shared digital information management, filing systems, financial records, administrative documentation, policies, procedures, and compliance records.

Coordinate team meetings, retreats, performance review cycles, and related administrative processes.

Oversee subscriptions, IT and administrative systems, contractors, vendors, and external service providers, ensuring performance against agreed scopes of work.

Support pre- and post-award grant processes for incoming and outgoing grants, maintaining systems for deliverables, reporting deadlines, payments, and required documentation.

Manage and track contracts with consultants, subrecipients, and vendors from development through completion and close-out.

Lead financial reporting requirements associated with regranting and subaward monitoring while maintaining complete and accurate records.

Manage external bookkeeping and accounting partners to ensure effective financial controls, accurate records, and reliable financial operations.

Lead the annual organizational budgeting process and provide regular budget tracking and financial reports to budget owners, executive leadership, the Board, and funders.

Oversee expense coding, allocations, reimbursements, monthly reporting, and other core financial processes.

Monitor expenditures against grant budgets and prepare accurate financial reports for internal and external stakeholders.

Ensure compliance with financial policies and applicable laws and regulations, while developing or improving internal controls and operational procedures as needed.

Provide operational information and materials to executive leadership and the Board to support organizational planning and decision-making.

Manage consultants and contractors supporting finance and administration and continuously identify opportunities to improve efficiency, systems, and resource allocation.

Requirements

10+ years of relevant experience managing financial functions and organizational administration, ideally within a nonprofit environment.

Demonstrated experience with financial processes, grant budgets, grant accounting, contracts, and organizational administration.

Strong understanding of nonprofit operations, accounting, financial reporting, and compliance requirements.

Experience managing restricted funding and grant-related financial reporting is a plus.

Proven ability to independently own and drive complex finance and administrative functions from planning through execution.

Strong organizational, project, and task-management skills with exceptional attention to detail and the ability to consistently meet deadlines.

Ability to manage multiple priorities and responsibilities effectively while working with a high degree of independence.

Excellent interpersonal, written, and verbal communication skills, with the ability to collaborate effectively across teams and with external partners.

Strong analytical and problem-solving abilities, combined with sound financial judgment.

Proficiency with Microsoft Office Suite, particularly Excel, and confidence working with cloud-based collaboration and management tools.

Familiarity with Microsoft-based systems, QuickBooks, Monday.com, or comparable financial and project management platforms is preferred.

Ability to work standard business hours within a continental U.S. time zone.

Must be based in the United States and legally authorized to work in the U.S.

Benefits

Salary range of $80,000–$110,000 , depending on skills, experience, background, and qualifications.

Health, dental, and vision insurance.

Generous vacation and sick leave.

Funds to support home office maintenance.

403(b) retirement plan.

Parental leave.

Full-time position with a collaborative virtual work environment.

Opportunity to contribute to a mission-driven organization focused on addressing complex environmental and climate challenges.

Broad scope and meaningful ownership across finance, administration, grants, and organizational operations.

Opportunity to work closely with executive leadership and contribute to organizational strategy and growth.

How Jobgether works: We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best!  Why Apply Through Jobgether? 

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

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