Executive Secretary

Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.

Attend meetings and keep minutes

Receive and screen phone calls and redirect them when appropriate

Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)

Make travel arrangements for executives

Handle confidential documents ensuring they remain secure

Prepare invoices or financial statements and provide assistance in bookkeeping

Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders

Maintain electronic and paper records ensuring information is organized and easily accessible

Conduct research and prepare presentations or reports as assigned

Proven experience as an Executive Secretary, Executive Assistant, or in a similar administrative role supporting C-suite executives.

Strong organizational and multitasking abilities, with attention to detail.

Excellent written and verbal communication skills.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.

Ability to manage sensitive information with discretion and professionalism.

Exceptional time management skills and the ability to work under pressure to meet deadlines.

Bachelor’s degree in Business Administration, Management, or a related field is preferred.

Ability to work independently and handle a wide range of administrative tasks with little supervision.

Experience in coordinating international travel and managing expense reports