Administrative & Operations Coordinator (HSE)
Ever dreamed of working where fragrances tell stories?
At Eurofragance, we don’t just create fragrances — we create experiences. With passion, excellence and bold entrepreneurial spirit, we’re growing fast and want you to grow with us. Join a global team headquartered in Barcelona, with offices in Dubai, Singapore, Mexico, Turkey, India… and more!
Here, your work truly matters — and so do you.
🎯 What's your mission?
Your mission is to support the coordination of administrative and operational activities, with a focus on occupational health & safety processes, international communication, medical coordination, and day-to-day office management. You will ensure that information, documentation, and routine operations are properly managed, contributing to an organized and efficient work environment.
🛠️Here’s what you’ll be rocking every day
Administrative & Office Management
- Maintain regular communication with internal stakeholders to ensure smooth office operations
- Organize birthday celebrations and internal events
- Coordinate meal and catering arrangements
- Manage office purchases and supermarket orders (e.g. Migros)
- Track and share the weekly home office / remote working list every Monday
- Handle DHL and courier shipments
- Manage stationery and office supply purchases
- Coordinate laboratory-related procurement
Occupational Health & Safety (ISG)
- Coordinate and organize training sessions and related schedules
- Manage communication flow between the company and the OHS (ISG) service provider
- Prepare, complete, and follow up on OHS-related documents and paperwork
- Ensure timely handling of compliance-related processes
International Coordination (HSE)
- Act as a communication bridge between overseas stakeholders and the company
- Participate in and coordinate regular meetings with international teams
- Prepare and complete required documentation and reporting
- Support cross-border operational communication
Medical & Vendor Coordination
- Manage communication with doctors, laboratories, and medical service providers for TR office
- Obtain pricing for tests, medical analyses, and related services
- Request and compare quotations from suppliers and service providers
- Share offers with management and coordinate approval processes
- Support the execution of related operational arrangements
✅ What you need to shine in this role
- Bachelor’s degree in Business Administration, International Trade or a related field
- 2 years of experience in a similar role
- Previous experience in administration, office coordination, operations, or executive support
- Strong organizational and multitasking skills
- Proficiency in English and Turkish
- Good command of MS Office
✨ What do we offer you at Eurofragance? Much more than just a job! Take a look at everything we’ve prepared for you:
- Stability and growth in a solid company in full expansion.
- International environment with a multicultural team and language practice.
- Flexible start time.
- Medical insurance for your peace of mind.
- Food allowance to support your daily meals.
- Transport allowance to help cover commuting costs.
🌍 Why Eurofragance?
We believe in diversity and in creating a space where everyone feels welcome — regardless of gender, age, background, orientation, or ability. We’re also deeply committed to sustainability: reducing our carbon footprint, enhancing energy efficiency and cultivating environmental respect. By joining us, you become part of a company that actively works to make a positive impact on the planet — and on people.
Ready to join us on this sensorial adventure? 🌍