ADMIN HR EXECUTIVE

Job Summary

We are seeking a responsible, organised and proactive Administrative cum HR Executive to support the company's human resource and administrative operations.

Reporting directly to the Managing Director, the successful candidate will oversee day-to-day HR and office administration, foreign worker management, payroll processing and government-related matters.

The ideal candidate should be meticulous, independent and able to manage multiple responsibilities efficiently while maintaining a high level of professionalism and accountability.

Key Responsibilities

1. Human Resource & Payroll Administration

• Process monthly payroll, CPF contributions and annual employee income tax submissions (IR8A).
• Manage the full lifecycle of foreign employee work passes and work permits, including applications, renewals and cancellations, in compliance with MOM regulations.
• Handle site HR and administrative matters, including employee records and documentation.
• Supervise dormitory hygiene and cleanliness, ensuring workers comply with company policies and dormitory requirements.

2. Administrative & Compliance Management

• Manage daily office administration and general administrative duties.
• Coordinate and process government grants, including applications, claims and related documentation.
• Serve as the company's Management Representative (MR) for the Integrated Management System (IMS), coordinating relevant processes, documentation and audits when required.
• Support internal and external audits by ensuring proper documentation and compliance.

3. Operational & Tender Support

• Provide HR and administrative information and documentation to support the tender department.
• Ensure timely and accurate submission of HR and administrative documents for tender exercises.
• Assist in coordinating company events, grant applications and other administrative activities.
• Undertake any other ad-hoc duties as assigned by Management.

Job Requirements

• Diploma or Degree in Human Resource Management, Business Administration or a related discipline.
• Minimum 2 years of relevant experience in HR and administrative functions, preferably in the construction industry.
• Familiarity with foreign worker administration and Singapore Ministry of Manpower (MOM) regulations will be an advantage.
• Knowledge of payroll processing, CPF contributions and IR8A submissions.
• Proficient in Microsoft Office applications. Experience with Info-Tech HRMS will be an added advantage.
• Meticulous, well-organised and able to manage multiple tasks independently.
• Proactive, resourceful and able to work under pressure.
• A good team player with strong ownership, accountability and communication skills.

Job Details

• Employment Type: Full-time, Permanent
• Working Location: 57 Ubi Crescent, Singapore 408596
• Working Hours: 8:30 am to 6:00 pm (5-day work week)
• Monthly Salary: S$3,000 – S$4,000
• Industry: Construction

What We Are Looking For

We are looking for someone who takes initiative, pays attention to detail and is committed to ensuring smooth HR and administrative operations. The successful candidate should be comfortable handling both office-based and site-related HR matters in a dynamic construction environment.