Executive Secretary / Senior PA to the Director

Executive PA / Executive Secretary to the Director

Location: Abbey Wood, South East London (Office-Based)/Greenwich Salary: £28,000–£30,000 per annum (full-time equivalent, pro rata) Hours: 37 hours per week , Job Type: Full Time

About the Role

We are seeking a highly experienced, professional and exceptionally organised Executive PA / Executive Secretary to provide direct support to a busy Director overseeing several established organisations across specialist education, health and social care, community services and hospitality.

This is a trusted, hands-on position suited to someone with excellent traditional PA and secretarial skills, strong professional standards and the confidence to take ownership of responsibilities.

We are looking for someone who is proactive, dependable, discreet and highly efficient — someone who anticipates what needs to be done, follows tasks through to completion and brings structure and organisation to a busy working environment.

The successful candidate will work closely with the Director, taking responsibility for diary management, email correspondence, administrative coordination and ensuring important tasks and deadlines are not overlooked.

Key Responsibilities

Executive PA & Secretarial Support

• Manage the Director's diary, appointments and meetings, ensuring effective scheduling and prioritisation.
• Take ownership of the Director's email inbox, organising correspondence, identifying urgent matters and drafting or sending routine responses within agreed authority.
• Prepare professional letters, reports, presentations and confidential correspondence.
• Arrange meetings, prepare agendas, take accurate minutes and follow up on agreed actions.
• Maintain organised electronic filing systems, records and documentation.
• Monitor deadlines, outstanding tasks and commitments, ensuring timely follow-up.
• Liaise confidently and professionally with senior managers, external stakeholders and business contacts.
• Provide regular updates and briefings to the Director.

Business Administration & Coordination

• Provide administrative support across several organisations.
• Coordinate information, reports and documentation between departments and managers.
• Follow up on outstanding requests and ensure agreed actions are completed.
• Assist with recruitment administration and general business correspondence.
• Identify opportunities to improve administrative processes and office efficiency.

Specialist College Registration Support

• Assist with collating and organising documents and evidence required for specialist college registration and quality assurance processes.
• Maintain evidence trackers, document registers and action plans.
• Coordinate meetings, correspondence and follow-up actions with Natspec and other relevant stakeholders.
• Ensure documentation is accurately filed, updated and readily accessible.

Regulatory guidance will be provided by specialist advisers. This role focuses on administration, coordination and ensuring tasks are completed.

Essential Skills & Experience

• Significant experience as an Executive PA, Executive Secretary, Senior PA or in a comparable senior administrative role.
• Ideally at least five years of relevant experience.
• Proven experience managing a senior executive's diary and email correspondence.
• Excellent written and spoken English, including strong grammar and professional correspondence skills.
• Highly proficient in Microsoft Outlook, Word and Excel.
• Excellent organisational,

iative and follow tasks through to completion.

• High standards of confidentiality, discretion and reliability.

Desirable Experience

• Experience in education, health and social care, local government or another regulated environment.
• Experience supporting a Director responsible for multiple organisations.
• Experience coordinating compliance documentation, project administration or evidence-gathering.
• Experience improving administrative processes and systems.

Personal Attributes

We are looking for someone who:

• Takes pride in maintaining excellent professional and secretarial standards.
• Is confident, resourceful, organised and solution-focused.
• Anticipates requirements rather than waiting for instructions.
• Is diplomatic, appropriately assertive and comfortable following up with senior colleagues.
• Remains calm and effective when managing competing priorities.
• Demonstrates integrity, discretion and sound judgement.
• Takes responsibility for completing tasks accurately and on time.

What We Offer

• A full-time, permanent position working directly with the Director.
• A dedicated office base in Abbey Wood, South East London.
• A varied role across established organisations in education, social care and community services.
• The opportunity to take ownership of executive administration and contribute to improving business efficiency.

How to Apply

Please submit your CV and a brief supporting statement outlining your relevant Executive PA or Executive Secretary experience.

We are particularly interested in candidates who can demonstrate experience managing a senior executive's diary, email correspondence and competing priorities.

Shortlisted candidates will complete a practical administrative assessment as part of the selection process.