Coordinate and support the planning, execution and completion of projects from commencement to handover.
Liaise with clients, consultants, contractors, suppliers and internal teams to ensure smooth project coordination and communication.
Prepare and maintain project schedules, work plans, progress reports, meeting minutes and other project documentation.
Monitor project progress, deliverables and timelines, and follow up with relevant parties on outstanding matters.
Coordinate site activities, meetings, inspections and project-related arrangements where required.
Assist the Project Manager in tracking project costs, materials, manpower and resources to ensure projects are delivered efficiently.
Review project requirements, drawings, specifications and other relevant documents, and highlight discrepancies or potential issues.
Follow up on material orders, deliveries and site requirements to minimise delays to project activities.
Coordinate with subcontractors and suppliers on work schedules, quotations, deliveries and site matters.
Assist in preparing quotations, purchase orders, variation orders, progress claims and other project-related documents.
Maintain accurate records of project correspondence, approvals, submissions, reports and other documentation.
Identify potential project delays, coordination issues or risks and escalate them to the Project Manager in a timely manner.
Ensure project activities are carried out in accordance with company procedures, client requirements and applicable safety and quality standards.
Provide administrative and coordination support to the project team as required.
Requirements
Relevant experience in events, exhibitions, festive decorations, interior fit-out or project coordination is preferred, although candidates with strong learning altitude are welcome to apply.
Excellent organizational, communication and interpersonal skills.
Resourceful, proactive and able to work independently under pressure.
Strong attention to detail with excellent problem-solving abilities.
Customer-focused with a positive and professional attitude.
Able to work flexible hours, including weekends, public holidays and night shifts when required.
Possess a Class 3 driving licence (advantageous).
We AreLooking For Someone Who Is
Passionate about creating memorable events and experiences.
Highly motivated and eager to learn.
Calm and organized under tight deadlines.
Responsible, dependable and committed to delivering quality work.
A strong team player with excellent coordination skills.
Willing to take ownership and continuously improve.
