Accounting & Operations Specialist | Work From Home

We’re looking for an Accounting & Operations Specialist to join our client’s team and own the day-to-day accounting and financial operations of their business.

You’ll help keep the books accurate, current, and ready for month-end close. You’ll own everything from accounts payable and employee expenses to transaction coding, reconciliations, and first-pass financial reporting.

Key Responsibilities

Accounts Payable / Bill Pay

Process and route vendor bills through our AP platform (such as Ramp or Bill) for approval and payment.

Ensure bills are coded accurately to the correct entity, class, and GL account.

Track payment timing and follow up on outstanding approvals or payments.

Respond to and resolve routine vendor payment inquiries.

Maintain clean, complete, and organized AP records.

Identify and flag discrepancies, duplicate invoices, unusual vendor activity, and other potential issues.

Employee Expense Management

Own the employee expense reporting process end-to-end.

Review submitted expenses for policy compliance, appropriate coding, and completeness.

Chase down missing receipts, memos, and supporting documentation.

Proactively follow up with employees on outstanding items — polite persistence is an important part of this role.

Ensure employee expenses are properly categorized and recorded.

Help maintain and improve our expense policies and documentation.

Identify recurring expense issues and recommend process improvements.

Transaction Classification & Bookkeeping

Classify and code AP, employee expenses, credit card transactions, and other financial activity in our accounting system, such as QuickBooks Online.

Apply the appropriate entity, class, and GL account based on each entity's chart of accounts.

Review transactions for accuracy and consistency.

Identify and correct miscoded, duplicate, unusual, or incomplete transactions.

Keep transactions current so there is minimal cleanup required during month-end close.

Maintain clean separation of accounting activity across multiple entities.

Month-End Close & Financial Reporting

Own the first-pass month-end close for assigned entities.

Reconcile bank accounts and credit card accounts.

Review transaction coding and ensure accounts are properly categorized before close.

Investigate discrepancies and resolve outstanding items.

Prepare monthly P&L and balance sheet reports for internal review.

Maintain supporting documentation for reconciliations and other close activities.

Keep leadership informed of outstanding accounting issues and the overall state of the books.

Serve as the day-to-day point of contact for questions about financial activity and bookkeeping status.

Preferred / Growth Responsibilities

As you become familiar with our business and accounting processes, there is an opportunity to take on more ownership of the close and financial reporting function.

3+ years of accounting or bookkeeping experience, with meaningful experience supporting US-based businesses.

Strong understanding of US accounting and bookkeeping practices.

Hands-on experience with QuickBooks Online or a comparable accounting system.

Experience with accounts payable, expense management, reconciliations, and month-end close.

Strong understanding of GL coding and chart-of-accounts structure.

Experience preparing or reviewing P&L and balance sheet reports.

Experience working with bank and credit card reconciliations.

Strong written and spoken English.

Comfortable communicating directly with employees, vendors, and internal stakeholders.

Strongly Preferred

Experience working across multiple entities.

Experience with Ramp, Bill, Brex, Expensify, or similar financial operations platforms.

US GAAP experience.

Experience with accruals, prepaids, fixed assets, and supporting schedules.

Experience working in a startup, high-growth company, or outsourced accounting environment.

Experience improving accounting processes rather than simply following existing procedures.