Events & Administration Executive

Your tasks

About the Role We are seeking a proactive, organized and resourceful Events & Administration Executive to support the day-to-day operations, events and administrative functions of a sports association in Singapore.

The successful candidate will play an important role in supporting sports development initiatives, coordinating competitions and community engagement activities, managing membership administration and ensuring the smooth delivery of association programmes.

This position offers opportunities to work with athletes, coaches, sports clubs, volunteers, corporate partners, government agencies and other stakeholders within Singapore's growing sports ecosystem.

1. Events & Programme Coordination

• Assist in planning, organizing and executing sporting events, competitions, workshops, training programmes and community engagement activities.
• Coordinate event logistics, venues, equipment, registration, scheduling, manpower and vendor arrangements.
• Liaise with athletes, coaches, officials, clubs, volunteers and event partners.
• Support event-day operations, including registration, participant management, scheduling and troubleshooting.
• Assist in preparing event budgets, proposals, schedules, reports and post-event evaluations.
• Support sponsorship activation, promotional activities and stakeholder engagement initiatives.
• Ensure events are delivered professionally and in accordance with applicable safety requirements and association policies.

2. Association Administration & Secretariat Support

• Provide administrative and operational support for the association's daily activities.
• Coordinate meetings, prepare agendas, maintain minutes and follow up on action items.
• Maintain accurate records, correspondence, membership databases and administrative documentation.
• Assist in preparing reports, presentations, official communications and submissions.
• Support administrative requirements relating to governance, regulatory compliance and association activities.
• Manage general enquiries, email correspondence, scheduling and document filing.

3. Membership & Stakeholder Engagement

• Assist with membership registration, renewals, enquiries and database maintenance.
• Coordinate communication with affiliated clubs, members, athletes, coaches and other stakeholders.
• Support member engagement activities and initiatives to encourage participation in association programmes.
• Assist in maintaining relationships with sports organizations, community partners and relevant agencies.
• Provide professional and timely responses to stakeholder enquiries.

4. Marketing & Communications Support

• Assist in preparing event announcements, promotional materials and social media content.
• Coordinate event publicity, invitations, registration communications and post-event updates.
• Support website and social media updates relating to association activities.
• Work with internal teams and external partners to promote programmes and events.

5. Operational & Financial Administration

• Assist in tracking event expenditure, invoices, quotations, procurement and payment documentation.
• Maintain event and administrative records for reporting and accountability.
• Coordinate with vendors, service providers and relevant stakeholders.
• Support preparation of operational reports and basic budget monitoring.

Requirements

• Diploma or Degree in Sports Management, Events Management, Business Administration, Marketing, Communications or a related discipline.
• Fresh graduates and candidates with relevant transferable experience are welcome to apply.
• Experience in events coordination, sports administration, association management or community programmes is advantageous.
• Strong organizational, coordination and time-management skills.
• Good written and verbal communication skills in English.
• Proficient in Microsoft Office applications, including Word, Excel and PowerPoint.
• Comfortable using digital platforms, online registration systems and social media tools.
• Able to manage multiple tasks, work independently and collaborate effectively with different stakeholders.
• Willing to work occasional evenings and weekends for sporting events and association activities, with time off arrangements in accordance with company policy.

• Interest in sports development, community engagement or the sporting industry.
• Resourceful, adaptable and solutions-oriented.
• Strong interpersonal and stakeholder management skills.
• Detail-oriented with a high level of professionalism.
• Comfortable working in a dynamic environment with both administrative and event-related responsibilities.
• Experience working with National Sports Associations, sports clubs, non-profit organisations or volunteer groups is an advantage.

What we offer

• Opportunities to contribute to the development of Singapore's sporting ecosystem.
• Exposure to sporting events, competitions and association management.
• Engagement with athletes, coaches, clubs, industry partners and sporting stakeholders.
• Professional development opportunities across events, operations and sports administration.
• A collaborative working environment with opportunities for career growth.

How to apply

Interested applicants are invited to submit their updated resume, indicating their relevant experience, availability and expected salary.

Other

Events & Administration Executive · Sports Association | Singapore *Employment Type: Full-Time, Permanent Job Level: Executive Industry: Sports / Non-Profit Organization / Association Management Work Location: Singapore Salary Range:** S$2,400 – S$3,800 per month (subject to experience)