Office Services // Back Up Receptionist

Responsibilities Stock and maintain kitchen, coffee/snack bar, and conference room supplies

Clean and reset conference rooms between meetings

Load, unload, and maintain the dishwasher; clean the kitchen daily and after firm luncheons

Stock and maintain the women’s restroom, including feminine hygiene products

Clean out office refrigerator every Friday

Ensure new employee offices are fully cleaned, stocked, and prepared (supplies, backpack, workspace setup)

Serve as backup receptionist, covering the front desk during lunch hours, PTO, or other absences

Greet clients, answer and route calls, and maintain professional front-desk operations

Pick up, sort, and distribute daily mail; scan/email mail items as needed

Distribute incoming packages (UPS/FedEx) to secretaries

Assist attorneys, paralegals, and secretaries with mail-outs

Provide copying support for attorneys, paralegals, and secretaries

Assist with miscellaneous projects and ad hoc tasks as assigned

Experience Prior office services, administrative, or receptionist experience (law firm experience a plus).

Strong organizational skills and attention to detail.

Excellent interpersonal and communication skills; professional and courteous demeanor.

Ability to lift/move supplies and packages (reasonable weight).

Proficiency with office equipment (copiers, scanners, postage machines).

Reliability and punctuality—must be present in office Monday–Friday.

Familiarity with mail handling, shipping platforms, and conference room management.

Ability to anticipate office needs and take initiative without close supervision.