Travel Coordinator
The Travel Coordinator will own travel coordination for the IMC Sydney office, serving as the primary point of contact for all international and domestic travel bookings. The role sits within the Workplace Operations team and plays a critical part in ensuring IMC’s growing travel programme runs smoothly, efficiently, and in line with policy.
With travel coordination as the primary focus and office administration as the secondary, this is an ideal opportunity for someone with a strong travel or corporate services background who enjoys variety and wants to build broad operational experience in a fast-paced environment.
Your Core Responsibilities
Travel Coordination
Own end-to-end international flight and accommodation bookings, also supporting additional travel requirements across IMC events and programmes
Manage travel changes, cancellations, and queries, acting as the escalation point for staff and programme participants
Work with relevant platform and internal stakeholders to identify and maximise automation and innovation opportunities across travel booking and coordination processes
Liaise with travel vendors to negotiate preferable rates and terms where applicable, working in partnership with Procurement as required
Manage travel policy documentation and work with IMC counterparts globally to ensure alignment
Support the current travel platform, policy, and process review
Prepare periodic reporting on travel activity, volumes, and trends to support team visibility and planning
Maintain and update travel trackers, ensuring visibility of bookings across the team
Office Administration
Provide administrative support across programmes where there is natural overlap with travel logistics, including Traineeship, Intern, and L&D programmes
Assist with coordination of internal events and programmes as required
Maintain relevant pages on the APAC Workplace Operations Confluence site
Support budget tracking for relevant programmes and events
Provide front office cover as needed
Assist with ad-hoc administrative and project work across the Workplace Operations team
Your Skills and Experience
Experience in a corporate travel coordination, travel agency, or executive assistant role
Strong working knowledge of travel booking platforms and processes
Excellent organisational skills with the ability to manage competing priorities
High attention to detail and accuracy
Confident communicator, written and verbal, with a professional and proactive approach
Comfortable working in a fast-paced environment with shifting priorities
A natural inclination towards process improvement, with an interest in automation and finding smarter ways to work
Team player with a flexible, can-do attitude
About Us
IMC is a global trading firm powered by a cutting-edge research environment and a world-class technology backbone. Since 1989, we’ve been a stabilizing force in financial markets, providing essential liquidity upon which market participants depend. Across our offices in the US, Europe, Asia Pacific, and India, our talented quant researchers, engineers, traders, and business operations professionals are united by our uniquely collaborative, high-performance culture, and our commitment to giving back. From entering dynamic new markets to embracing disruptive technologies, and from developing an innovative research environment to diversifying our trading strategies, we dare to continuously innovate and collaborate to succeed.