administrative assistant
Vereist:Security
Education:
Secondary (high) school graduation certificate.
Work setting:
Education.
Tasks:
- Arrange and co-ordinate seminars, conferences, etc..
- Establish and implement policies and procedures.
- Record and prepare minutes of meetings, seminars and conferences.
- Determine and establish office procedures and routines.
- Schedule and confirm appointments.
- Answer telephone and relay telephone calls and messages.
- Oversee the analysis of employee data and information.
- Answer electronic enquiries.
- Compile data, statistics and other information.
- Oversee the preparation of reports.
- Order office supplies and maintain inventory.
- Arrange travel, related itineraries and make reservations.
- Greet people and direct them to contacts or service areas.
- Set up and maintain manual and computerized information filing systems.
- Type and proofread correspondence, forms and other documents.
- Perform data entry.
- Provide customer service.
- Assign, co-ordinate and review projects and programs.
- Plan, organize, direct, control and evaluate daily operations.
Supervision:
3-4 people.
Computer and technology knowledge:
- MS Excel.
- MS Outlook.
- MS PowerPoint.
- MS Windows.
- MS Word.
- MS Office.
- Quick Books.
Area of specialization:
- Reports and records.
- Contracts.
- Invoices.
Security and safety:
- Bondable.
- Criminal record check.
- Vulnerable sector check.
Transportation/travel information:
Own vehicle.
Work conditions and physical capabilities:
- Fast-paced environment.
- Work under pressure.
- Tight deadlines.
- Attention to detail.
- Repetitive tasks.
- Large workload.
Personal suitability:
- Ability to multitask.
- Excellent oral communication.
- Excellent written communication.
- Flexibility.
- Organized.
- Team player.
- Reliability.
- Time management.
- Accountability.
- Dependability.
Employment terms options:
- Evening.
- Flexible hours.
Experience:
3 years to less than 5 years.
Employment terms options:
Morning. Day.
Financial benefits:
As per collective agreement.
Other benefits:
Free parking available.