Accountant & Administration Officer

Your tasks

We are seeking a highly organized and detail-oriented Accountant & Administration Officer to join our team. In this dual-capacity role, you will be responsible for managing day-to-day financial transactions, maintaining accurate accounting records, and ensuring the smooth running of our office administration. The ideal candidate must possess a strong foundation in accounting principles, hands-on experience with accounting software, and exceptional administrative capabilities.

Financial & Accounting Duties

• Record daily financial transactions accurately in the accounting system.
• Manage accounts payable and accounts receivable, ensuring timely payments and collections.

• Perform daily, weekly, and monthly bank and cash reconciliations.
• Prepare monthly payroll, compute statutory deductions (PAYE, SHIF, NSSF, Housing Levy), and ensure timely filing and remittance.

• Assist in the preparation of monthly, quarterly, and annual financial statements.
• Manage petty cash disbursements and maintain accurate logbook records.

• Prepare and file relevant tax returns (VAT, WHT) in compliance with local regulations.
• Support internal and external audit processes by providing necessary documentation.

Administrative Duties

• Supervise day-to-day office operations to ensure a clean, organized, and safe working environment.
• Manage office supplies, track inventory levels, and handle procurement of office utilities.

• Maintain a proper physical and digital filing system for corporate records, legal contracts, and financial documents.
• Serve as the primary point of contact for office visitors, phone calls, and official correspondence.

• Coordinate company logistics, travel arrangements, and corporate meetings or events.
• Assist in basic human resource administrative tasks, including onboarding tracking and leave management.

• Oversee maintenance contracts for office equipment (printers, internet, security).

Requirements

Qualifications and Experience

• Education: Diploma in Business Administration, Business Management, or a related field.
• Professional Certification: Must have completed at least Certified Public Accountants (CPA) Part 1 and Part 2 (CPA Section 1 through 4).

• Experience: Minimum of two (2) years of proven working experience in a combined accounting and administrative role.

Skills and Competencies

• Technical Skills: Proficiency in accounting software (e.g., QuickBooks, Sage) and advanced knowledge of MS Excel (VLOOKUP, pivot tables).
• Communication: Excellent verbal and written communication skills.

• Organization: Strong multitasking and time-management abilities with strict attention to detail.
• Integrity: High level of honesty, confidentiality, and professional ethics.

• Interpersonal Skills: Ability to work independently and effectively collaborate with a diverse team.