administrative assistant

About the company

Real estate.

Your tasks

• Coordinate the flow of information within the team.
• Direct and control daily operations .
• Evaluate daily operations .
• Schedule and confirm appointments.
• Manage contracts.
• Answer telephone and relay telephone calls and messages.
• Answer electronic enquiries.
• Compile data, statistics and other information.
• Order office supplies and maintain inventory.
• Oversee payroll administration.
• Greet people and direct them to contacts or service areas.
• Type and proofread correspondence, forms and other documents.
• Perform data entry.
• Provide customer service.
• Work with the marketing department to understand and communicate marketing messages to the field.
• Maintain and manage digital database.
• Perform basic bookkeeping tasks.
• Consult with clients after sale to provide ongoing support.

Requirements

Education Secondary (high) school graduation certificate.

Computer and technology knowledge

• Google Docs.
• MS Excel.
• MS Windows.
• MS Word.
• MS Office.
• Google Drive.

1 year to less than 2 years.

Other

Budgetary responsibility 0 - $100,000.

Transportation/travel information Public transportation is available.

Employment terms options

• Morning.
• Day.
• Weekend.

Support for persons with disabilities

• Offers mentorship, coaching and/or networking opportunities for persons with disabilities .
• Provides awareness training to employees to create a welcoming work environment for persons with disabilities.

Support for newcomers and refugees

• Supports newcomers and/or refugees with foreign credential recognition.
• Offers mentorship programs that pair newcomers and/or refugees with experienced employees .
• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees .

Support for youths

• Offers on-the-job training tailored to youth.
• Offers mentorship, coaching and/or networking opportunities for youth.
• Provides awareness training to employees to create a welcoming work environment for youth.

Support for Veterans

• Supports Veterans in translating their military skills and experience into the language of the civilian job market .
• Offers flexible onboarding options to allow Veterans to gradually adapt to the civilian workplace (for example: gradually increasing hours and responsibilities, etc.) .

Support for mature workers

• Applies hiring policies that discourage age discrimination .
• Offers phased re-entry options for mature workers who are returning to work after retiring (for example: gradually increasing hours and responsibilities) .

Supports for visible minorities

• Offers mentorship programs that pair members of visible minorities with experienced employees.
• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities.