HR & Admin Assistant

Job Description

1. Monitor monthly attendance & overtime

• Match the daily attendance and OT record with the overtime application in the HRM system.
• Timely verification of outsource workers attendance and prepare attendance summary weekly.
• Prepare monthly lateness report.
• Assist in shift allowance calculation.

1. Monthly medical bills

• Verify the medical bills from panel clinic and the supporting documents enclosed.
• Keep track on medical fee usage per employees.
• Update the latest employee listing to panel clinic on monthly basis.

1. Monitor and keep track confirmation of employees

• Issue appraisal prior to due date for probationer.
• Follow up with HODs for the completeness of the appraisal.
• Assist to prepare performance improvement plan for employees whom probationary period is extended.

1. Off-boarding of employees

• Prepare exit form for leavers & send to HODs before their last employment date.
• Ensure company asset issued to the leavers are collected and inform to concern department on termination of any system access granted upon their last employment date.

1. Employee Welfare

• To manage SOCSO claim, prepare documents, form, and claim submission.

1. Ad-hoc tasks as and when required.

Job requirements

• Diploma/bachelor degree in Human Resource Management.
• Fresh graduates are welcomed to apply.
• Meticulous in work.
• Excellent organizational and interpersonal skills.
• Ability to speak Mandarin, Hokkien will be an added advantage.

Skills: Human Resource Development (HRD), Payroll, Compensation & Benefits, Microsoft Office