Office Support & Training Executive

SUMMARY

Responsible for ensuring smooth office operations while supporting employee training, HR processes and management activities.

Office Administration & Management Support

• Manage front desk reception and general office administration.
• Manage office supplies and stationery requirements.
• Coordinate end-to-end business travel arrangements, including flights, accommodation and transportation.
• Administer business travel approvals and related documentation.
• Coordinate company internal communications and administrative announcements.
• Coordinate visitor arrangements, reception requirements and security clearance.
• Support Board and management meetings, including meeting logistics and related arrangements.
• Provide administrative and logistical support to the CEO and management team.

Training & Development

• Coordinate the end-to-end training process, including communication, registration, scheduling and follow-up.
• Maintain accurate and up-to-date training records in SuccessFactors.
• Prepare and maintain training reports, including participation, completion status and training records.
• Liaise with regional counterparts and training providers on training coordination, registration and reporting.
• Coordinate and monitor HSE training with internal stakeholders.
• Support the implementation and monitoring of the Company Total Training Plan.
• Coordinate post-training evaluations, feedback and follow-up on training outcomes.

HR Operations & Special Projects

• Support new-hire onboarding and e-leave administration.
• Organise and coordinate company events and employee engagement activities.
• Support recruitment fairs and other recruitment-related activities.
• Assist in HR transformation projects and process improvement initiatives.
• Provide support for ad hoc HR projects and initiatives as required.
• Perform other HR-related duties as assigned.

Experience and Qualifications:

• Diploma from an accredited polytechnic.
• Minimum 3 years of relevant administrative experience.
• Proficient in Microsoft Office and email communication.
• Strong commitment to confidentiality, discretion, and responsible handling of sensitive information.