Professional Services Operations Coordinator

Accountabilities: Coordinate cross-functional delivery workflows across Sales, Implementation, Finance, RevOps, and related teams, including project routing, provisioning, and customer transitions.

Manage sales-to-implementation handoffs, verifying contractual requirements, deliverables, and operational readiness before projects begin.

Coordinate implementation-to-Customer Success handoffs, reviewing project closeout activities to ensure information and documentation are complete and consistent.

Administer Professional Services systems and tools, including project provisioning, templates, user permissions, data maintenance, and archiving.

Prepare recurring reports and dashboards covering delivery performance, capacity, utilization, backlog, project health, and other operational KPIs.

Maintain standard operating procedures, process documentation, and operational playbooks to promote consistent execution across the organization.

Support financial and operational tracking by maintaining accurate metrics and KPI data.

Identify opportunities to improve workflows through AI-enabled tools, automation, integrations, and other technology solutions.

Audit project and operational data, identify discrepancies, and coordinate timely corrections to maintain data integrity and compliance with established processes.

Requirements:

3–5 years of experience in Professional Services Operations, Delivery Operations, Project Coordination, or a comparable operational role, preferably within a SaaS or technology organization.

Strong experience working with CRM and project management platforms, particularly Salesforce, Toggl, Asana, and/or Professional Services Automation (PSA) systems.

Proficiency with Google Sheets or Microsoft Excel, including capacity tracking, SLA reporting, dashboards, and operational reporting.

Demonstrated ability to manage recurring operational responsibilities independently while maintaining high standards of data accuracy and meeting deadlines.

Strong communication and interpersonal skills, with the ability to collaborate effectively with stakeholders across multiple business functions.

Proven ability to coordinate several cross-functional initiatives simultaneously while remaining organized, detail-oriented, and process-focused.

Experience producing operational reports and maintaining reliable data that supports leadership decision-making.

A proactive, self-starting mindset and willingness to identify process improvements rather than simply follow existing workflows.

Comfort working in a technology-driven environment and using automation or AI tools to improve operational efficiency is highly valuable.

Benefits:

Annual salary range of $78,026–$98,000 , with starting compensation determined by factors including experience, education, certifications, technical and non-technical skills, market conditions, and business expertise.

Potential eligibility for individual or organizational performance-based incentive programs.

Fully remote work environment with a work-from-home stipend .

Employee Share Ownership Plan (ESOP), providing an opportunity to own a stake in the organization.

Comprehensive health benefits.

Mental health support through Spring Health.

401(k) contribution matching.

Paid parental leave.

Commuter reimbursement program.

20 PTO days , plus study assistance, celebration days, volunteering opportunities, and additional leave options.

Opportunities to participate in global working groups focused on collaboration, belonging, and connection.

An inclusive and diverse workplace that values different perspectives, skills, and backgrounds.

Opportunity to work in an increasingly AI-native environment and use modern tools to improve how work gets done.

How Jobgether works: We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best!  Why Apply Through Jobgether? 

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

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