Human Resource Assistant

Location: Nairobi

Reports To: HR Manager / Head of HR

Salary: KSh 40,000 – 50,000 Gross

Job Purpose

The Human Resource Assistant provides administrative and operational support to the HR department by ensuring efficient recruitment coordination, accurate employee records management, payroll input preparation, and compliance with labour laws and company HR policies. The role supports consistent HR service delivery in a high labour-intensive or multi-company environment.

Key Responsibilities

1. Recruitment & Onboarding

Coordinate interview scheduling and candidate communication

Prepare employment contracts and onboarding documentation

Support induction and employee orientation processes

1. HRIS & Records Management

Maintain accurate employee records in HRIS and physical files

Update staff changes including promotions, transfers, and exits

Ensure confidentiality and proper documentation storage

1. Payroll & Statutory Support

Compile attendance, leave, overtime, and payroll inputs

Prepare statutory deduction schedules and reports

Liaise with finance to ensure timely payroll processing

1. Employee Relations & Compliance

Prepare disciplinary notices, warning letters, and hearing documents

Track disciplinary timelines and documentation validity

Support HR audits and ensure compliance with labour regulations

1. HR Administration & Reporting

Prepare HR reports on staffing, attendance, and turnover

Support leave tracking and staff communication

Assist with HR projects and policy implementation

Qualifications & Experience

Degree in Human Resource Management or related field

4–5 years’ HR Generalist experience in labour-intensive or multi-entity setup

Experience using HRIS systems and payroll processes

Key Skills & Competencies

Strong organization and attention to detail

Confidentiality and professional discretion

Knowledge of Kenyan labour laws and HR compliance

Good communication and coordination skills

Ability to multitask in a fast-paced environment