Administrative Clerk

eCabs is looking for an organised and detail-oriented Administrative Clerk to join our team. The successful candidate will provide administrative support across the organisation, helping to ensure the efficient running of day-to-day business operations. This role requires a proactive individual who can manage multiple tasks, maintain accurate records, and deliver high-quality administrative support while handling confidential information with discretion.

Responsibilities

• Provide day-to-day administrative and clerical support to ensure the smooth operation of the business.
• Prepare, organise, file, and maintain both physical and electronic documents and records.
• Handle incoming calls, emails, and correspondence, directing enquiries to the appropriate internal departments or external stakeholders.
• Prepare reports, letters, spreadsheets, and other business documentation as required.
• Support departments across the organisation with administrative tasks and operational requirements.
• Maintain accurate and up-to-date records in accordance with company procedures.
• Assist with general office coordination and ensure administrative processes are carried out efficiently.
• Ensure that tasks, assignments, and other assigned duties are performed with professionalism, accuracy, and confidentiality.
• Collaborate on and follow company policies, practices, and procedures to maintain internal controls.
• Perform any other duties as assigned by management.

• Possess good verbal and written communication skills in Maltese.
• Able to prioritize multiple tasks effectively and flexibility with work schedule to accommodate last minute requests.
• Strong interpersonal skills with the ability to handle situations which require understanding, responsiveness and maturity.
• Excellent organizational, interpersonal skills communication and presentation skills.
• Able to work independently and complete projects with limited supervision.
• Skilled in managing confidential issues with discretion.
• Possess an eye for detail and ability to work under pressure.
• Strong written and verbal communication skills.