Executive Assistant
About Channel Management Systems Pte Ltd
Established in 2002, Channel Management Systems Pte Ltd (CMS) is a boutique Singapore logistics, fleet management, and cold chain delivery firm. We operate like an agile, high-growth startup—constantly innovating, integrating digital tools, and delivering high-touch operational excellence.
We are expanding our business lines and digital initiatives. The Founder & Owner is seeking a sharp, highly organized, and emotionally intelligent Executive Assistant to serve as his right-hand operational execution partner.
The Role & What Makes It Exciting
This is not a traditional, routine desk-bound secretarial job. You will work side-by-side with the Founder to convert strategic vision into ground execution. From managing high-priority client touchpoints and coordinating fleet operations to organizing vendor contracts and helping launch new operational software, your daily scope will be dynamic, challenging, and fast-paced.
If you thrive in a nimble, fast-moving environment with startup energy—where your attention to detail and interpersonal skills directly impact company growth—this role is for you.
Key Responsibilities
- Executive Support & Execution: Function as the central point of coordination for the Founder, tracking project milestones, prioritizing action items, and ensuring seamless operational execution across multiple business endeavors.
- Stakeholder & Human Relations: Serve as the diplomatic, professional bridge between management, external corporate clients, vendors, driver partners, and operational staff.
- Document & Workflow Management: Draft business correspondence, track commercial service agreements, manage client rate cards, maintain operational tracking records, and ensure precise record-keeping.
- Operational & Project Coordination: Assist in organizing daily fleet schedules, vendor intake, special delivery contracts, and non-routine business troubleshooting.
- Process & Technology Support: Coordinate with technology partners and assist in standardizing operational workflows across company platforms.
Requirements & Qualifications
- Maturity & Emotional Intelligence (High EQ): Exceptional interpersonal capability to communicate effectively, build trust, and handle interactions with people from all walks of life—from C-suite corporate clients to frontline drivers. A good command of English is a plus.
- Meticulous Attention to Detail: Outstanding organizational and task management skills. High accuracy in handling scheduling, documentation, contracts, and execution tracking.
- Problem-Solving & Adaptability: A sharp, resourceful mind capable of thinking on your feet in a fast-paced environment.
- Prior Experience:Logistics background is NOT required.* Candidates with backgrounds in hospitality, high-touch corporate services, customer management, or executive support are strongly encouraged to apply.
- Tech-Savvy & Adaptable: Comfortable using modern productivity tools, digital messaging platforms, and structured spreadsheets/dashboards.
- Commitment & Ownership: High sense of personal ownership, initiative, and dedication to growing alongside the business.
What We Offer
- Direct mentorship and working relationship with the Founder.
- Dynamic, non-bureaucratic, startup-style work environment.
- Opportunities to expand scope into business operations, tech automation, and account management as the company scales.
- Competitive salary package commensurate with experience and performance.
How to Apply
Interested candidates are invited to submit their updated resume detailing relevant experience and availability via MyCareersFuture.