Executive Assistant
Meħtieġ:SecuritySeniorPrincipal
- Manage the executive's calendar, meetings, calls and priorities
- Screen emails and requests, and flag what needs attention first
- Prepare briefing notes, reports and presentations
- Run the daily office: reception, supplies, equipment and facilities
- Manage incoming and outgoing mail, couriers and correspondence
- Coordinate with vendors and service providers
- Organize meetings: agendas, rooms, materials and minutes
- Support HR with onboarding logistics, attendance records and staff requests
- Track actions and deadlines, and follow up with owners
- Host visits by customers, auditors and guests
- Act as the first point of contact for the executive office, internal and external
- Draft and proofread emails and letters in Arabic and English
- Pass instructions between the executive and farm and department teams
- Book travel, accommodation, transport and visas for management and visitors
- Process expense claims, petty cash, purchase requests and invoices with Finance and Procurement
- Track office spending against the approved budget
- Keep files, contracts and records organized and easy to find
- Handle confidential information with discretion
- Keep the office filing and document system current and audit-ready
- Keep meeting rooms, equipment and refreshments ready for every session
- Apply office safety and security rules, and report risks immediately
- Bachelor's degree in Business Administration, Office Management or a related field
- 3–6 years as an executive assistant or office manager, ideally supporting senior management
- Fluent in English language is a must, French is preferred.
- Strong working knowledge of Microsoft Office, document management and business correspondence
- Organization, time management and attention to detail
- Clear writing and communication in Arabic and English
- Discretion and trusted handling of confidential information
- Calm under pressure; proactive and reliable