Indirect Purchasing Overseas Staff

Job Description

• Source and evaluate overseas suppliers to ensure competitive pricing, quality, delivery, and service.
• Manage the end-to-end procurement process for indirect materials and services from international suppliers.
• Request, analyze, and compare supplier quotations to obtain the best commercial terms.
• Negotiate pricing, payment terms, delivery schedules, and Incoterms with overseas suppliers.
• Create and manage Purchase Orders (PO) in accordance with company procedures.
• Monitor PO status and ensure timely delivery of purchased goods and services.
• Coordinate with Logistics, Warehouse, Finance, and internal users regarding import shipments and delivery schedules.
• Maintain effective communication with overseas suppliers through email, phone calls, and virtual meetings.
• Review and verify import documentation, including Commercial Invoice, Packing List, Certificate of Origin, and other shipping documents.
• Conduct regular supplier performance evaluations based on Quality, Cost, Delivery, and Service (QCDS).
• Identify cost-saving opportunities and support continuous improvement initiatives.
• Ensure procurement activities comply with company policies, procedures, and compliance requirements.
• Prepare purchasing reports, supplier performance reports, and procurement KPI reports.

Job Requirements

• Bachelor’s Degree in Supply Chain Management, Industrial Engineering, Business Administration, Management, or a related field.
• Minimum 2 years of experience in Purchasing, Procurement, or Supply Chain, preferably with overseas procurement exposure.
• Strong understanding of procurement processes and the purchasing cycle.
• Knowledge of import procedures, customs regulations, and Incoterms 2020 is an advantage.
• Excellent negotiation and supplier management skills.
• Strong analytical thinking and problem-solving abilities.
• Proficient in Microsoft Office, especially Microsoft Excel.
• Experience using ERP systems such as SAP or Oracle is preferred.
• Able to work independently as well as collaboratively within a team.
• Strong communication and interpersonal skills.
• Capable of working under pressure, managing multiple priorities, and meeting tight deadlines.

Skills: Purchasing, Material Purchasing, Procurement, Industrial Purchasing, Supplier Management, Purchasing Negotiation, Procurement Management, Supplier Development, Commodity Purchasing