Finance Operations Officer (m/f)
Privaloma:FinTech
The Vauban&Fort Group is an innovative leader in the real estate market and a pioneer in coliving in Luxembourg since 2015. We build thriving communities of international professionals and are looking for a detail-oriented, reliable and results-driven Financial Support Officer to join our dynamic team.
Main responsibilities:
- Prepare and issue invoices to tenants and owners, and manage the billing cycle
- Monitor incoming rent payments, allocate them to the right tenant and invoice, and flag discrepancies
- Send payment reminders, follow up on overdue accounts, and prepare files for legal escalation
- Manage security deposits: collection, reconciliation and refunds at move-out
- Review, verify, and process supplier invoices, ensuring accuracy and VAT compliance
- Prepare payment runs and keep supplier accounts up to date
- Oversee and coordinate with our external bookkeepers
- Provide statements, do reconciliations and discrepancy checks
- Produce monthly arrears and cash reporting; support VAT returns and year-end closing
- Maintain high-quality communication with clients and stakeholders
Your profile:
- 1–2 years of experience in finance, accounting, bookkeeping, accounts receivable/payable or a similar role is an advantage
- Accounting software experience (an advantage but not a necessity)
- A degree in Finance, Accounting, Economics, Business or a related field is a plus
- Be organized and reliable* Ability to work independently and show initiative
- Positive, solution-oriented attitude and strong interpersonal skills
- Fluent in English (mandatory), French (advantage)
- Reside in Luxembourg or proximity
- A valid driving licence is an advantage
We offer:
- Permanent contract with attractive fixed salary and performance-based bonuses
- Entrepreneurial and ambitious scale-up environment
- International, dynamic and friendly team
- Respect for work-life balance
- Growth potential within the company
- Team and social events