Legal Operations & Administration Executive

About USP Law LLC

At USP Law LLC , we are United in strategy , Shaped by purpose, Powered by technology .

Practice Areas: Cross-border Commercial Disputes |International Arbitration | Corporate Advisory | Private Client Services

Role Summary

The Legal Secretary and Office Manager is to support the Managing Director and legal team

Key Responsibilities

Legal Administration

• Maintain and update matter records in Clio, including downloading and filing documents and correspondence from e-Litigation and other relevant platforms.
• Support litigation matters through document management and bundle preparation.

Billing & Client Support

• Prepare and issue client invoices.
• Monitor outstanding accounts and follow up on payments and billing queries.

Executive Support

• Manage the Managing Director's calendar, scheduling, and email inbox.
• Coordinate meetings and administrative support as required.

Office Administration

• Manage incoming and outgoing mail and correspondence.
• Liaise with office, facilities, and service vendors to ensure the smooth operation of the firm.
• Provide ad hoc legal, operational, and administrative support as required.

Who You Are

• Minimum 3 years' experience in a law firm or professional services environment.
• Experience using practice/invoice management systems.
• Experience preparing legal documentation and court bundles.
• Experience supporting billing and accounts administration.

Attributes

• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and deadlines simultaneously.
• Professional, client-focused, and highly responsive approach.